Executive Assistant

Columbia Sportswear Company; United States; On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

401k match

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

HSA

Voluntary benefits

EAP

Wellness programs

Employee discounts

Generous PTO

Job summary

Columbia Sportswear Company is seeking an Executive Assistant at our Portland, OR headquarters to support the SVP of Omni Planning and Fulfillment, VP of North America Regional Planning, and VP of Supply Chain Transformation. You will manage strategic calendars, prepare confidential communications, coordinate meetings and travel, and partner across technology and HR teams to drive operational excellence.

The role requires 5–7 years of senior admin experience at a C‑Suite level, superior MS

Qualifications

• High school or equivalent degree.
• Minimum 5-7 years’ work experience at C‑Suite level, providing senior level administrative support.
• Experience in a publicly held company is highly desired.
• Proficient in MS Office (Word, Excel, PowerPoint, OneNote/Drive, Microsoft Copilot) with an ability to create presentations.
• Strong familiarity with calendaring, event planning, and managing multiple projects.
• Experience managing expense reporting strongly preferred.

Responsibilities

• Protect executive focus through strategic calendar management that prioritizes revenue‑driving work and decision‑making moments.
• Lead business cadences, leadership meetings, offsites and department‑wide meetings for technology and HR excellence in event coordination.
• Build partner relationships to influence without authority and ensure seamless collaboration across functions.
• Identify gaps and streamline processes & meetings to reduce friction and improve speed.

Skills

Calendar management

Event planning

Written communication

Problem solving

Stakeholder coordination

Education

High school diploma or equivalent

Tools

MS Office

PowerPoint

OneNote/Drive

Microsoft Copilot

Job description

*This position requires being onsite Monday through Friday at our headquarters in Portland, OR*

ABOUT THE POSITION

As one of Columbia Sportswear’s Executive Assistants, you’ll be the right hand to the company’s executive leaders. You’ll be relied on to balance a broad scope of administrative functions, confidential communications, and proprietary information. Your scope of work will include secretarial ownership, management of routine office matters, and coordination & engagement on special projects. In this role, you will be supporting the SVP of Omni Planning and Fulfillment, VP of North America Regional Planning and the VP of Supply Chain Transformation and Logistics.

HOW YOU’LL MAKE A DIFFERENCE

Protect executive focus through strategic calendar management that prioritizes revenue‑driving work, partner alignment, and decision‑making moments. High level management of complex ever changing calendars for multiple executives. Enable fast, clear communication across teams by synthesizing updates, surfacing risks, and ensuring leaders have the right context at the right time. Lead operational excellence by owning business cadences, leadership meetings, offsites and department‑wide meetings for technology and HR Excellence in event coordination, resourcefulness, and organization is critical to operating effectively and supporting the team at a high level. Build strong partner relationships to influence without authority and ensure seamless collaboration across functions. Identify gaps and streamline processes & meetings to reduce friction, improve speed, and support a high‑velocity retail environment. Model judgment, discretion, and calm in a fast‑moving, customer‑centric business where priorities shift quickly. Success in this role requires being highly flexible, adapting quickly to change, and maintaining composure in fast‑moving situations.

YOU ARE

A highly motivated self‑starter who can work with a minimum level of supervision. Proactive at problem solving and making independent judgments. Coordinate varying styles of meetings including but not limited to - department meetings, staff meetings, onsite/offsite meetings etc. Coordinating agenda, notes and communications. A rapport builder, exercising strong interpersonal skills and the ability to establish and maintain excellent working relationships across the organization. A wordsmith, crafting clear correspondence and communications. Organized, prioritizing competing tasks with confidentiality, accuracy, and efficiency. Resourceful and at times scrappy when needed. Adept at booking not only executive travel but communicate and plan extensive team travel spanning through multiple regions.

YOU HAVE

High school or equivalent degree. Minimum 5-7 years’ work experience at C‑Suite level, providing senior level administrative support in progressively responsible positions. Experience in a publicly held company is highly desired. Highly proficient in MS Office (Word, Excel, PowerPoint, OneNote/Drive, Microsoft Copilot) with an ability to create presentations using PowerPoint and/or other presentation software. Strong familiarity with calendaring, event planning, simultaneously manage & support multiple projects, and understanding what motivates people and teams. Experience managing expense reporting strongly preferred. #Onsite #LI-LC1 This job description is not meant to be an all‑inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.

Benefits

At Columbia Sportswear Company, we’re proud to offer regular full‑time employees a benefits package that includes a variety of services and products to help make your life and work more rewarding.

Our benefit programs contribute to overall employee well‑being by aligning those programs with the fundamental elements of well‑being: physical, social/emotional, financial, career and community.

• Benefits that can protect your family’s financial future and help you save money through our 401k plan plus a generous company match.
• Columbia offers medical, dental, vision, life Insurance, disability, flexible spending accounts, health savings account, and an assortment of voluntary benefit offerings (accident, critical illness, hospital indemnity, and legal services).
• Columbia offers EAP + which is free and confidential 24/7/365 counseling services.
• We have extensive wellness benefits, employee discounts and a generous time off program available.

Columbia Sportswear Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Columbia Sportswear is committed to working with and providing reasonable accommodation for individuals with disabilities.

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf.

If you need reasonable accommodation because of a disability for any part of the employment process, please notify your recruiter.

If you need an accommodation/adjustment to successfully complete and submit your application, please reach out to [e-mail] with the Subject: Applicant Assistance Requested.

Columbia is different. As a global apparel and footwear company with over 80 years of being ourselves and not apologizing for it, we’ve seen a lot and done a lot. But our motto remains: “It’s perfect. now make it better.” Learn more about how you can help us shape the next 80 years here.