Executive Assistant

Thrivas; Plantation (FL); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) matching

Paid time off

Paid holidays

Tuition reimbursement

Life and disability insurance

Overtime available

Year-end bonus

Prepaid life insurance

Job summary

Thrivas is seeking an Executive Assistant to support the Human Resources Director in a professional office environment. The role requires coordinating travel, handling documents, and preparing presentations, with a strong emphasis on Excel and data reporting.

Ideal candidates have at least 2 years of professional experience, advanced Excel skills, and fast typing (45 wpm). This full-time position offers a generous benefits package and opportunities for growth within the HR team.

Qualifications

• At least 2 years of professional experience.
• Advanced Microsoft Office skills, especially Excel.
• Type no less than 45 wpm.

Responsibilities

• Coordinate international and domestic travel including flights and hotels.
• Manage passport expiration dates and travel documents.
• Generate memos and letters as directed.
• Create presentations for training, compliance and policy changes.
• Pull reports from regional managers and consolidate into master Excel.
• Provide day-to-day administrative support to the HR Director and Executive Management.

Skills

Advanced Microsoft Office

Typing 45 wpm

Tools

Microsoft Excel

Job description

Large corporation is currently hiring an Executive Assistant to support the Human Resources Director. The position is full time with hours Monday through Friday from 8:30 a.m. until 5:00 p.m. The company provides a very generous benefits package that includes 100% paid employee medical, dental, vision, matching 401k, paid time off, paid holidays, tuition reimbursement for qualifying programs, long term life and disability and prepaid life insurance. Overtime is offered for qualifying positions as well as year end bonus.

The Executive Assistant will be the liaison between the HR Director and regional Human Resource Managers. This position does not require HR experience although it is helpful and preferred. The ideal applicant has at least 2 years of professional experience. This is a professional office environment that requires an individual to have advanced computer skills.

The Executive Assistant is responsible for international & domestic travel arrangements; flight, travel and hotel accommodations. Manage passport expiration, travel documents, and itinerary. Generate memos and type letters at the direction of the Director. Assist in creating presentations for training, compliance and company policy changes for large and small meetings. Pull reports from regional managers and compile data into master Excel spreadsheet. You must have advanced Microsoft Office Excel experience. Works closely with the Director and assists in day to day tasks from answering her phone, returning messages, ordering lunch and acting as liaison between your Director and internal departments. You will work closely with the Executive Management team and department heads.

Requirements

• No less than 2 years of professional experience
• Advanced Microsoft Office skills
• Type no less than 45 wpm