Executive Assistant

University of Pittsburgh

Pittsburgh (Allegheny County)

On-site

USD 39,000 - 59,000

Full time

2 hours ago

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Job summary

University of Pittsburgh is seeking an Executive Assistant to provide confidential senior administrative support to the Office of the Senior Vice Chancellor for the Health Sciences and Dean, School of Medicine. Responsibilities include scheduling, travel planning, drafting correspondence, and email management for the SVC/Dean.

The role requires a Bachelor's degree and the ability to work independently while coordinating with University and School of Medicine offices on campus in Pittsburgh.

Qualifications

Bachelor's degree required.
No experience required; combination of education and relevant experience considered.
Strong ability to manage confidential information.

Responsibilities

Schedule meetings and arrange travel for senior leaders.
Prepare and coordinate correspondence requiring the SVC/Dean's signature.
Monitor and answer emails for the SVC/Dean and disseminate critical information.
Serve as liaison to Health Sciences and School of Medicine offices.
Maintain Finance and Administration historical files and support multiple projects.
Work independently and handle multiple tasks simultaneously.

Skills

Scheduling

Travel coordination

Confidentiality

Executive support

Communication

Education

Bachelor's degree

Job description

Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

Office of the SVC Health Sciences

Serve as Executive Assistant and provide significant and confidential senior administrative support to the Office of the Senior Vice Chancellor for the Health Sciences and Dean, School of Medicine.

This support includes scheduling meetings, arranging travel, prepare and coordinate certain correspondence that requires the SVC/Dean's signature, monitoring and answering the SVC/Dean's email requests and disseminating critical information to the SVC/Dean's staff.

Serve as a liaison to the Schools of the Health Sciences and the School of Medicine Administrative Offices.

Work closely with University, UPMC and UPP offices and executives. Maintain the Office of Finance and Administration historical files.

Must be able to work independently and manage various projects simultaneously.

Essential Functions

Ability to follow prescribed procedures.

Ability to perform work autonomously with overall guidance and direction from leadership.

Routine problem solving required, generally guided by policies, procedures and business plans. Decisions outside of standard policies are referred to a higher level manager.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Bargaining Unit Eligibility

This position is bargaining unit eligible

Job Classification

Staff.Executive Assistant

Job Family

Administrative Support

Job Sub-Family