Administrative Assistant III

Pittsburgh Tomorrow; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Pittsburgh is seeking an Executive Assistant to provide confidential senior administrative support to the Office of the Senior Vice Chancellor for the Health Sciences and Dean, School of Medicine. The role includes managing calendars, coordinating travel, preparing correspondence for signature, and handling high-priority email requests.

The assistant will liaise with the Schools of the Health Sciences and School of Medicine administrative offices, coordinate with university

Qualifications

• Experience supporting senior leaders in a university or large organization.
• Strong calendar, travel, and correspondence management.

Responsibilities

• Provide confidential executive support to the SVC for Health Sciences and Dean.
• Coordinate calendars, travel, correspondence, and email requests; liaise with departments.
• Maintain administrative files and work with university offices.

Job description

Serve as Executive Assistant and provide significant and confidential senior administrative support to the Office of the Senior Vice Chancellor for the Health Sciences and Dean, School of Medicine.
This support includes scheduling meetings, arranging travel, prepare and coordinate certain correspondence that requires the SVC/Dean's signature, monitoring and answering the SVC/Dean's email requests and disseminating critical information to the SVC/Dean's staff.
Serve as a liaison to the Schools of the Health Sciences and the School of Medicine Administrative Offices.
Work closely with University, UPMC and UPP offices and executives. Maintain the Office of Finance and Administration historical files.
Must be able to work independently and manage various projects simultaneously.

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Ability to follow prescribed procedures.

Ability to perform work autonomously with overall guidance and direction from leadership.

Routine problem solving required, generally guided by policies, procedures and business plans. Decisions outside of standard policies are referred to a higher level manager.

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.