Administrative Assistant II

Life in Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 25,000 - 33,000; Full time

Job summary

The University of Pittsburgh is seeking an Administrative Assistant II to provide high-level support to the SVCOHS Human Resources team. The role ensures confidentiality and accuracy across personnel records, compliance documentation, and communications with Health Sciences departments.

You will coordinate staff recognition, training communications, and special projects for HR leadership, while maintaining efficient, on-campus operations and presentation materials.

Qualifications

• Associate's degree required or equivalent combination of education and experience.
• Minimum 3 years of relevant administrative experience.
• Ability to maintain confidentiality and manage sensitive information.
• Strong communication and presentation support skills.

Responsibilities

• Provides administrative support to the Senior Vice Chancellor's Office - Health Sciences HR team and serves as liaison between the team and departments across Health Sciences schools.
• Acts as the primary point of contact for Child Protection Clearance and Workers Compensation processes.
• Maintains personnel records and new hire compliance documentation; tracks annual performance appraisal completion.
• Coordinates staff recognition and training communications; supports HR leadership with special projects and presentations.

Education

Associate's Degree

Job description

Provides administrative support to the Senior Vice Chancellor's Office - Health Sciences (SVCOHS) Human Resources team and serves as a liaison between the team and departments across the Health Sciences schools. Acts as the primary point of contact for Child Protection Clearance and Workers Compensation processes; maintains personnel records and new hire compliance documentation; tracks annual performance appraisal completion; coordinates staff recognition and training communications; and supports SVCOHS HR leadership with special projects, communications, and presentation materials. Maintains strict confidentiality and ensures accuracy and timeliness across all HR compliance and administrative functions.

Performs administrative assistant support work of moderate complexity.

Executive & Administrative Support.

Child Protection Clearance Compliance.

Workers Compensation Liaison.

Personnel Records & New Hire Compliance.

Performance Management Tracking.

Staff Recognition Program Coordination.

Training Communication & Coordination.

Communication & Presentation Support.

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Job Details

• Assignment Category: Full-time regular
• Job Classification: Staff.Administrative Assistant II
• Job Family: Administrative Support
• Job Sub-Family: Clerical
• Campus: Pittsburgh
• Minimum Education Level Required: Associate's Degree
• Minimum Years of Experience Required: 3
• Substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
• Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m
• Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.
• Hiring Range: $17.74 - $24.39 per hour
• Relocation Offered: No
• Visa Sponsorship Provided: No
• Background Check: For position finalists, employment with the University will require successful completion of a background check
• Child Protection Clearances: Not Applicable
• Required Documents: Resume
• Optional Documents: Cover Letter