Administrative Assistant II

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 24,000 - 34,000; Full time

Job summary

The University of Pittsburgh is seeking an Administrative Assistant II to provide high-level administrative support to the SVCOHS HR team and coordinate compliance, records, and communications on campus.

This on-campus role requires an Associate's Degree and at least three years of experience, with a strong emphasis on confidentiality and timely processing of HR documentation.

Qualifications

• Associate's degree or equivalent experience required.
• Minimum of 3 years administrative support experience.
• Ability to handle confidential information with discretion.

Responsibilities

• Executive & Administrative Support.
• Child Protection Clearance Compliance.
• Workers Compensation Liaison.
• Personnel Records & New Hire Compliance.
• Performance Management Tracking.
• Staff Recognition Program Coordination.
• Training Communication & Coordination.
• Communication & Presentation Support.

Skills

Executive support

HR liaison

Confidentiality

Documentation

Education

Associate's Degree

Job description

Job Description - Administrative Assistant II (26006950)

Office of Administration-Health Sciences - Pennsylvania-Pittsburgh - ( 26006950 )

Provides administrative support to the Senior Vice Chancellor's Office - Health Sciences (SVCOHS) Human Resources team and serves as a liaison between the team and departments across the Health Sciences schools. Acts as the primary point of contact for Child Protection Clearance and Workers Compensation processes; maintains personnel records and new hire compliance documentation; tracks annual performance appraisal completion; coordinates staff recognition and training communications; and supports SVCOHS HR leadership with special projects, communications, and presentation materials. Maintains strict confidentiality and ensures accuracy and timeliness across all HR compliance and administrative functions.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

• Executive & Administrative Support.
• Child Protection Clearance Compliance.
• Workers Compensation Liaison.
• Personnel Records & New Hire Compliance.
• Performance Management Tracking.
• Staff Recognition Program Coordination.
• Training Communication & Coordination.
• Communication & Presentation Support.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Administrative Assistant II

Job Family Administrative Support

Job Sub-Family Clerical

Campus Pittsburgh

Minimum Education Level Required Associate's Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m

Work Arrangement On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range $17.74 - $24.39 per hour

• Relocation Offered No
• Visa Sponsorship Provided No
• Background Check For position finalists, employment with the University will require successful completion of a background check
• Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.