Executive Assistant

Snack Innovations Inc.; Piscataway Township (NJ); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Snack Innovations seeks an exceptionally sharp, highly organized Executive Assistant to work closely with senior leadership and keep fast-moving executives focused and on track. This role involves managing complex schedules, anticipating needs, and solving problems before they arise.

You will be at the center of action, coordinating travel, communications, and important deadlines while leveraging technology and AI to boost efficiency. On-site in Piscataway, NJ.

Qualifications

• Bachelor’s degree in business administration or related field preferred, or equivalent relevant experience.
• 5+ years of executive administrative experience with C-suite executives.
• Exceptional organization, attention to detail, and proactive problem solving.

Responsibilities

• Own and manage complex executive calendars, meetings, and competing priorities.
• Prepare information and materials for important meetings and follow-up.
• Coordinate travel, itineraries, expenses, and executive logistics.
• Manage executive email, communications, approvals, and deadlines.
• Anticipate needs and resolve scheduling, administrative, and tech issues.
• Serve as liaison with senior leaders, employees, customers, and partners.
• Track contracts, renewals, commitments, and key business matters.
• Assist with special projects and EOS implementation tasks.

Skills

Executive calendar management

High-level communication

Problem solving

Attention to detail

MS 365 proficiency

Tech-savvy / AI tooling

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

About Snack Innovations

Snack Innovations is a fast-growing consumer packaged goods company with a passion for better-for-you snacking and the parent brand behind Drizzilicious, Natural Endurance, Smart Fries, and Sunday Snacks. Operating as both a private label manufacturer and direct-to-consumer snack brand innovator, we’re rapidly expanding and looking for driven, entrepreneurial people to grow with us.

We are looking for builders and doers who thrive in agile, entrepreneurial environments and are comfortable creating structure where it does not yet exist. The ideal candidate has seen best-in-class operations and knows how to adapt that experience in a fast-moving setting.

Are you the person who is always three steps ahead?

We are looking for an exceptionally sharp, highly organized Executive Assistant who thrives alongside senior leadership and knows how to keep fast-moving executives focused, prepared, and on track.

This is not a traditional administrative role. We are seeking someone who enjoys being at the center of the action and managing complex schedules, anticipating needs, solving problems before they become problems, and making sure important details never fall through the cracks.

The right person will be smart, confident, resourceful, technologically savvy, and highly motivated. You know when to take initiative, when to ask questions, and when to simply make it happen. You are comfortable working with different leadership styles, can quickly build trust, and genuinely enjoy helping executives operate at their best.

If you love creating order out of complexity and being the person senior leaders rely on to keep everything moving, this could be an exciting next step.

What You Will Do

• Own and manage complex executive calendars, meetings, appointments, and competing priorities
• Keep executives prepared with the information, materials, and follow-up needed for important meetings
• Coordinate travel, itineraries, expenses, and executive logistics
• Manage and prioritize executive email, communications, approvals, and important deadlines
• Anticipate needs and proactively resolve scheduling, administrative, and technology issues
• Serve as a trusted liaison with senior leaders, employees, customers, and business partners
• Track contracts, renewals, commitments, and other key business matters
• Conduct research and provide concise information to support executive decisions
• Assist with special projects and priorities requiring initiative and independent follow-through
• Support the company’s implementation of EOS, including meeting preparation, Rocks, Scorecards, To-Dos, and follow-up
• Leverage technology, AI, and automation tools to improve executive efficiency and organization

What We Are Looking For

• Bachelor’s degree in business administration or related field preferred, or equivalent relevant experience
• 5+ years of executive administrative experience, requiring direct experience working with C-suite executives
• Exceptional organizational skills, attention to detail, and follow-through
• Strong judgment and the ability to work independently and anticipate needs
• High emotional intelligence, confidence, professionalism, and adaptability
• A proactive, resourceful, solutions-oriented mindset
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams
• Strong technical aptitude and comfort with document management, collaboration, AI, automation, and other business technologies
• Experience with EOS or a comparable business operating system strongly preferred
• Experience in a fast-paced, entrepreneurial, manufacturing, CPG, or rapidly growing organization preferred
• Excellent written and verbal communication skills
• Exceptional discretion and ability to handle confidential information
• Ability to work on-site in Piscataway, New Jersey, with flexibility based on executive and business needs

Why This Role?

This is an opportunity to become a trusted partner to senior leadership in a rapidly growing organization where your judgment, initiative, and ability to execute will matter every day.

We are looking for someone who does not simply wait for a task list. You see what needs to happen and you make it happen.