Executive Assistant

Socket.dev; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Robust paid time off

Medical with multiple plan options

Health Savings account

Dental & Vision Insurance

401(k)

Pet Discount Plan

ID Theft Protection & Legal Assistance

Job summary

OrthoArizona in Phoenix seeks an Executive Assistant to provide high-level administrative support to senior healthcare executives. The role acts as a liaison between leadership, medical staff, and external stakeholders, coordinating calendars, meetings, and travel.

You will maintain organized filing, prepare correspondence, reports, and presentations, handle phone inquiries, and assist with confidential projects.

Qualifications

• Associate’s or Bachelor’s degree in Healthcare Administration, Business Administration, or related field preferred
• 3-5 years of executive administrative experience, preferably in a healthcare/medical settings
• Knowledge of medical field
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Strong organizational and time-management skills with attention to detail
• Ability to maintain confidentiality and professionalism at all times
• Willingness to learn office management or record keeping software
• Detail-oriented with strong problem-solving skills
• Follow all Standard Operating Procedures
• Project coordination or management experience
• Strong interpersonal skills
• Experience in the medical field

Responsibilities

• Provide comprehensive administrative support to medical executives, including calendar management, meeting coordination, and travel arrangements.
• Answer telephones, screen and route calls, take messages, and respond to inquiries in a timely and professional manner.
• Maintain organized electronic and paper filing systems to ensure easy retrieval of information.
• Board meeting preparations & physician event preparations.
• Maintain confidentiality of sensitive information at all times.
• Prepare and edit correspondence, reports, and presentations as needed.
• Support special projects, track deadlines, follow up on action items.
• All other duties as assigned.

Skills

Communication skills

Organizational skills

Time management

Confidentiality

Interpersonal skills

Microsoft Office

Medical knowledge

Professionalism

Project coordination

Problem solving

Detail-oriented

Education

Healthcare/Business administration degree

Tools

Office management software

Record-keeping software

Job description

Executive Assistant About OrthoArizona: Dedicated to serving the Greater Phoenix community since 1994, OrthoArizona is the largest and most accomplished physician-owned orthopedic and musculoskeletal care group in Arizona. Our premier team of more than 200 healthcare providers, including over 80 orthopedic specialists, serves all orthopedic and sports medicine needs from 30 orthopedic clinics across the Valley. The Executive Assistant provides high-level administrative support to senior healthcare executives. This role requires strong organizational skills, discretion, and knowledge of healthcare operations. The Executive Assistant serves as a key liaison between leadership, medical staff, and external stakeholders. As a Executive Assistant with OrthoArizona, you will get to:

• Provide comprehensive administrative support to medical executives, including calendar management, meeting coordination, and travel arrangements.
• Answer telephones, screen and route calls, take messages, and respond to inquiries in a timely and professional manner.
• Maintain organized electronic and paper filing systems to ensure easy retrieval of information.
• Board meeting preparations & physician event preparations.
• Maintain confidentiality of sensitive information at all times.
• Prepare and edit correspondence, reports, and presentations as needed.
• Support special projects, track deadlines, follow up on action items.
• All other duties as assigned.

Qualifications:

• Associate’s or Bachelor’s degree in Healthcare Administration, Business Administration, or related field preferred
• 3-5 years of executive administrative experience, preferably in a healthcare/medical settings
• Knowledge of medical field
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Strong organizational and time-management skills with attention to detail
• Ability to maintain confidentiality and professionalism at all times
• Willingness to learn office management or record keeping software
• Detail-oriented with strong problem-solving skills
• Follow all Standard Operating Procedures
• Project coordination or management experience
• Strong interpersonal skills
• Experience in the medical field

Full Time Benefits:

• Robust paid time off package including, sick time, holidays, & paid time off!
• Medical with multiple different plan options.
• Health Savings account + company contributions.
• Dental & Vision Insurance.
• 401(k)
• Pet Discount Plan.
• ID Theft Protection & Legal Assistance.