Executive Assistant

Green Street Pictures; Pasadena (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Green Street Pictures in Pasadena, California seeks an Executive Assistant to directly support one executive and collaborate with multiple departments. This highly visible role ensures smooth day‑to‑day operations across the studio.

You will manage calendars, coordinate meetings, arrange travel, and oversee general office processes, enabling the team to focus on creative work. Industry experience is preferred but not required, and confidentiality is essential.

Qualifications

• Experience in an executive assistant role preferred but not required.
• Strong organizational skills to manage calendars and priorities.
• Ability to handle sensitive information with discretion.

Responsibilities

• Managing executive calendars and resolving scheduling conflicts.
• Coordinating internal and external meetings.
• Arranging travel and logistics for business trips, including booking travel and preparing itineraries.
• Overseeing general office processes, such as ordering supplies, watering plants and going on runs.

Job description

We are an independent animation studio located in Pasadena, California working with talented people all over the world. At every level within the studio, we strive to make projects that make us excited about what is possible in the medium of animation. Across all of our projects in production and development, we aspire to create a place where animation professionals are challenged and inspired in equal measure and can create animation that they can be deeply proud of.

About the role

We are seeking an Executive Assistant to join our team. You will directly support one of our executives while working with various departments. This is a highly visible position that works with the studio to ensure day-to-day operations run smoothly.

What you'll do

• Managing executive calendars and resolving scheduling conflicts
• Coordinating internal and external meetings
• Arranging travel and logistics for business trips, including booking travel and preparing itineraries
• Overseeing general office processes, such as ordering supplies, watering plants and going on runs

Qualifications

• Industry experience preferred but not required
• Strong organizational skills to manage time, coordinate calendars and prioritize tasks
• Ability to handle sensitive information with strict confidentiality and discretion

The pay range for this role is: