Human Resources Assistant

Kavaliro; Jacksonville (FL); On-site; USD 36,000 - 46,000; Full time

Job summary

Kavaliro is seeking a detail-oriented Human Resources Assistant to support the day-to-day operations of our client's HR team in Jacksonville, FL. This fully onsite role runs Monday through Friday, 9:00 AM – 6:00 PM, and focuses on recruiting support, onboarding, employee records, HR administration, and general office duties.

The ideal candidate will have 1+ year of HR-related experience, strong organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced

Qualifications

• High school diploma or equivalent required.
• 1+ years of HR, office admin, or related support experience.
• Basic understanding of HR practices and confidentiality is required.
• Experience using Microsoft Office and HRIS platforms.

Responsibilities

• Provide administrative support across HR functions with accuracy and efficiency.
• Assist with recruiting—post positions, coordinate interviews, communicate with candidates.
• Support onboarding: prepare paperwork, schedule orientation, collect employment docs.
• Maintain confidential employee records in HRIS and filing systems.
• Answer employee questions on policies, benefits, payroll, HR procedures; escalate complex issues.
• Process changes: promotions, transfers, status updates, separations with proper documentation.
• Coordinate training sessions, engagement activities, recognition programs, and HR initiatives.
• Greet visitors and manage reception area; direct to meetings/ offices.
• Assist with additional HR and administrative projects as needed.

Skills

Organizational skills

Time management

Communication

Discretion

Customer-service mindset

Education

High school diploma or equivalent

Associate's or Bachelor's in HR/Business

Tools

Microsoft Office

HRIS systems

Job description

Kavaliro is seeking a detail-oriented and people-focused Human Resources Assistant to support the day-to-day operations of our client's HR team.

In this role, you'll help ensure a positive employee experience by assisting with recruiting, onboarding, employee records, HR administration, and general office support. Success in this position requires strong organizational skills, professionalism, discretion, and the ability to manage multiple tasks in a fast-paced environment. This is a fully onsite position based in our client's Jacksonville, FL office, with a schedule of Monday through Friday, 9:00 AM – 6:00 PM.

Key Responsibilities

Provide administrative support across a variety of Human Resources functions, ensuring processes are completed accurately and efficiently. Assist with recruiting efforts by posting open positions, coordinating interviews, and communicating with candidates throughout the hiring process. Support the onboarding experience by preparing new hire paperwork, scheduling orientation, and ensuring all required employment documentation is completed. Maintain accurate and confidential employee records within the HRIS and personnel filing systems. Respond to employee questions regarding company policies, benefits, payroll, and HR procedures, directing more complex issues to the appropriate HR team member. Process employee changes, including promotions, transfers, status updates, and separations while maintaining accurate documentation. Help coordinate employee training sessions, engagement activities, recognition programs, and other HR initiatives. Serve as a welcoming first point of contact for visitors by maintaining a professional reception area, greeting guests, and directing them to the appropriate meeting rooms or offices. Assist with additional HR and administrative projects as needed.

Qualifications

High school diploma or equivalent required; an Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field is preferred. 1+ years of experience in Human Resources, office administration, or a similar support role. Basic understanding of HR practices, employment regulations, and the importance of maintaining confidentiality. Experience using Microsoft Office applications and HRIS platforms. Strong organizational and time management skills with the ability to prioritize multiple responsibilities. Excellent verbal and written communication skills with a customer-service mindset. High level of accuracy, attention to detail, and professionalism when handling sensitive employee information.

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment,