Executive Assistant

Premier Talent Partners; Oakland (CA); On-site; USD 90,000 - 100,000; Full time

Job summary

Premier Talent Partners in Oakland, CA seeks an experienced Executive Assistant to support the CEO onsite. The role blends executive support with office management, requiring calendar control, travel coordination, and professional communications.

The ideal candidate is proactive, highly organized, discreet, and able to manage multiple priorities in a fast-paced real estate investment environment. Expect event planning and occasional personal assistant tasks for the CEO.

Qualifications

• 3+ years of executive assistant experience supporting C-level executives, preferably CEOs or founders.

Responsibilities

• Manage complex calendars, meetings, and executive priorities.
• Coordinate domestic and international travel, itineraries, and expenses.
• Prepare meeting agendas, presentations, and executive correspondence.
• Liaise between executive, internal teams, vendors, and external stakeholders.
• Track priorities, deadlines, and ensure timely follow-up.
• Maintain confidential files and executive documentation.
• Own day-to-day office management and vendor coordination.
• Assist with planning company meetings and employee events.
• Provide occasional personal assistant support to the CEO.

Skills

Executive support

Calendar management

Travel coordination

Communication

Office coordination

Tools

Microsoft Office

Internal business systems

Job description

Oakland, CA Onsite Contract to Hire Administrative $90,000 - $100,000/hr 3+ years Posted 2 days ago

Job Description

Location: Oakland, CA

Schedule: Full-time, 40+ hours weekly (in-office)

• Contract:$42–$48/hour DOE
• Perm: $90k-$100k DOE

Position Summary

Our client, a well-established and highly respected real estate investment firm with more than 57 years of history, is seeking an experienced executive assistant to support the CEO in their Oakland office. This organization is known for its outstanding reputation, deep Bay Area roots, collaborative culture, and exceptional employee retention.

This is a unique opportunity for someone who enjoys wearing multiple hats. While the primary focus of the role is providing executive support, approximately 75% of the position is dedicated to Executive Assistant responsibilities and Office Management, with the remaining 25% focused on Personal Assistant support. This individual will play an integral role in helping the CEO stay organized while also ensuring the office operates efficiently and providing occasional support for company events and operational initiatives.

The ideal candidate is proactive, highly organized, resourceful, and thrives in a fast-paced environment where trust, discretion, and initiative are greatly valued.

Responsibilities

Executive Support (Approximately 75%)

• Manage complex and dynamic calendars, meetings, appointments, and executive priorities.
• Coordinate domestic and international travel, itineraries, and expense reporting.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Serve as the primary liaison between the executive, internal teams, vendors, and external stakeholders.
• Track priorities, action items, and deadlines to ensure timely follow-through.
• Maintain confidential files, records, and executive documentation.
• Anticipate executive needs and proactively solve problems before they arise.
• Help create systems and processes that improve executive efficiency and organization.
• Own the day-to-day management of the office, ensuring a welcoming, organized, and efficient workplace.
• Coordinate office vendors, supplies, equipment, and facility-related needs.
• Assist with planning company meetings, employee events, and special projects.
• Support operational initiatives and collaborate with other departments as needed.
• Serve as a resource for office logistics and help wherever needed to keep the organization running smoothly.

Personal Assistant & Office Management (Approximately 25%)

• Provide occasional personal assistant support to the CEO and family, including coordinating personal appointments, errands, and special requests.

Location: Oakland, CA

Schedule: Full-time, 40+ hours weekly (in-office)

Contract-to-Hire Compensation:

• Contract:$42–$48/hour DOE
• Perm: $90k-$100k DOE

Position Summary

Our client, a well-established and highly respected real estate investment firm with more than 57 years of history, is seeking an experienced executive assistant to support the CEO in their Oakland office. This organization is known for its outstanding reputation, deep Bay Area roots, collaborative culture, and exceptional employee retention.

This is a unique opportunity for someone who enjoys wearing multiple hats. While the primary focus of the role is providing executive support, approximately 75% of the position is dedicated to Executive Assistant responsibilities and Office Management, with the remaining 25% focused on Personal Assistant support. This individual will play an integral role in helping the CEO stay organized while also ensuring the office operates efficiently and providing occasional support for company events and operational initiatives.

The ideal candidate is proactive, highly organized, resourceful, and thrives in a fast-paced environment where trust, discretion, and initiative are greatly valued.

Responsibilities

Executive Support (Approximately 75%)

• Manage complex and dynamic calendars, meetings, appointments, and executive priorities.
• Coordinate domestic and international travel, itineraries, and expense reporting.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Serve as the primary liaison between the executive, internal teams, vendors, and external stakeholders.
• Track priorities, action items, and deadlines to ensure timely follow-through.
• Maintain confidential files, records, and executive documentation.
• Anticipate executive needs and proactively solve problems before they arise.
• Help create systems and processes that improve executive efficiency and organization.
• Own the day-to-day management of the office, ensuring a welcoming, organized, and efficient workplace.
• Coordinate office vendors, supplies, equipment, and facility-related needs.
• Assist with planning company meetings, employee events, and special projects.
• Support operational initiatives and collaborate with other departments as needed.
• Serve as a resource for office logistics and help wherever needed to keep the organization running smoothly.

Personal Assistant & Office Management (Approximately 25%)

• Provide occasional personal assistant support to the CEO and family, including coordinating personal appointments, errands, and special requests.

Experience

• 3 - 5+ years of executive assistant experience supporting C-level executives, ideally CEOs or company founders.
• Previous experience in office management, workplace operations, or administrative management preferred.
• Experience providing personal assistant support is highly desirable.
• Exceptional organizational and project management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Comfortable balancing multiple priorities while adapting to changing business needs.
• High level of professionalism, executive presence, and emotional intelligence.
• Demonstrated longevity and commitment in previous positions.
• Self-starter with the ability to anticipate needs and work independently.

Technology & Tools

• Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Experience with internal business systems (training provided)

Benefits and Eligibility

• Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)
• We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.
• Work authorization: At this time, we are unable to offer employment sponsorship.