Executive Assistant

Norfolk State University; Norfolk (VA); On-site; USD 51,000 - 61,000; Full time

Job summary

Norfolk State University seeks an Executive Assistant to support the Vice President for Research & Innovation. The role enhances coordination among students, faculty, staff, and external partners to advance NSU's research enterprise.

Minimum qualifications emphasize initiative, judgment, relationship-building, and proficiency in Colleague by Ellucian and Microsoft Office. A Bachelor's degree (Master's preferred) with relevant experience is required.

Qualifications

• Ability to assume new and other responsibilities on own initiative and execute them effectively.
• Sound independent judgment when making decisions, especially during times of crisis.
• Establish and maintain effective working relationships with internal constituents and interact professionally with external constituents.
• Knowledge of general office principles, practices, and protocol.
• Excellent oral and written communication, including note-taking and presentation development.
• Strong organization, tact, and creativity; attention to detail; multitasking in a fast-paced environment.
• Experience with Colleague by Ellucian and Microsoft Office Suite.
• Ability to maintain confidentiality and act with discretion; strong team collaboration.

Skills

Initiative

Judgment

Interpersonal skills

Office management

Communication

Organization

Tech proficiency

Team player

Discretion

Confidentiality

Education

Bachelor's degree

Master's degree

Tools

Colleague by Ellucian

Microsoft Office

PowerPoint

Outlook

Job description

The Executive Assistant works primarily to support the VPRI’sdispensation of duties and may work with or in support of students,faculty, staff, administrators and external constituents topromote, improve and facilitate coordination of tasks and generaloperations of NSU’s research enterprise and innovationecosystem.

Minimum Qualifications

• 1. Ability to assume new and other responsibilities on owninitiative and execute them in an effective manner asnecessary.
• 2. Ability to exercise sound, independent judgment when makingdecisions, as well as, functioning calmly and effectively duringtimes of crisis. Problem-solving skills required in discerning whenand how to re-route or solve issues that can be handled at a lowerlevel first and know when issues need the immediate attention ofthe provost.
• 3. Ability to establish and maintain effective workingrelationships within the office as well as with other internalconstituents (senior administration, faculty, staff) and interactprofessionally with external constituents (students, parents,alumni, and the public).
• 4. Knowledge of general office, legislators, Board of Visitors,SCHEV, other professional counterparts, community leaders, AcademicAffairs, and other administrative principles, practices, andprotocol.
• 5. Excellent oral and written communication skills, includingcorrespondence writing, meeting note-taking, and professionalpresentation development.
• 6. Strong organization skills, tact, and creativity; attention todetail; efficiency in handling problems; coordinating and reviewingbudgets; handling several tasks simultaneously and sometimesunexpectedly; working in a fast-paced environment; and commitmentto completing tasks to the highest standards.
• 7. Experience in a student management system software (i.e.Colleague by Ellucian) and operating a personal computer andproficient in Microsoft Office Suite (Word, Excel, PowerPoint, andOutlook) and presentation software.
• 8. Work as part of a team to ensure a positive, proactive,professional, efficient, and effective office environment, and willbe proactive in simplifying systems, increasing use of universityenterprise software, and reducing paperwork.
• 9. Exercise considerable judgment, initiative and discretion basedon knowledge of university policies and procedures and workingcollegially with an administrative team.
• 10. Ability to handle confidential matters with discretion andtact; maintain composure and competence under pressure; and bedetail oriented. Must be able to prioritize essential tasks, haveinitiative, be self-directed with good decision-making skills; andhave the capacity to be a strong team player.
• 11. Exercise the highest standard of confidentiality, integrity,and professionalism in all duties.

Preferred Qualifications

• 1. Bachelor's degree from an accredited institution and 5 years'experience providing administrative support to a high-levelmanager, preferably in higher education and/or non-profit setting;or an equivalent combination of education and experience.
• 2. Master’s degree from an accredited institution.

Hiring Range: 51,000 - 61,000

Norfolk State University conducts background checks on allcandidates identified as a finalist for employment consideration.The type of background check(s) performed are dependent upon thetype of position for which you have been identified as a finalistand may include criminal history, including sexual offenderregistry checks, reference checks, degree validation, DMV (driving)records, license verification, and credit report reviews. Theresults of background checks are made available to Universityemploying officials. As a finalist, you will be required to sign anAuthorization to Release form. Norfolk State University utilizesForm I-9 and E-verify in the verification of eligibility foret employment. Applicants must be authorized to work in the U.S.without employer sponsorship.

Contact Information

Name: Office of Human Resources

Phone: [phone]

Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we areencouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services(DARS), or the Department for the Blind & Vision Impaired(DBVI). Veterans are encouraged to answer Veteran status questionsand submit their disability documentation, if applicable, toDARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARSat 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated torecruiting, supporting, and maintaining a competent and diversework force.

Equal Opportunity Employer

Contact Pathways