Executive Assistant

Green Key Resources; New York (NY); On-site; USD 48,000 - 58,000; Full time

Job summary

Green Key Resources is seeking a temporary Executive Assistant in Midtown Manhattan to support an executive. This contract role runs for about 3–4 months with potential extension; hours are 9am–5pm.

The ideal candidate has 5+ years of high-level executive support experience and a Bachelor's degree. Responsibilities include managing calendars, travel, meetings, gatekeeping with discretion, using Concur for travel and expenses, and preparing reports and presentations.

Qualifications

• Bachelor’s degree required, preferably in a related field.
• Preferred candidates will have 5 years of experience supporting executives.
• Strong written and verbal communication skills.
• Exceptional organizational and project management abilities.
• Proven ability to perform in a fast-paced, dynamic environment.
• Proficiency in managing complex schedules and administrative processes.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage scheduling, logistics, and travel arrangements for senior leadership.
• Coordinate internal and external meetings, including agenda development and follow-up activities.
• Serve as a gatekeeper, handling confidential information with discretion and professionalism.
• Utilize Concur for travel arrangements and expense management, ensuring accuracy and compliance.
• Support team collaboration by facilitating communication and fostering a positive work environment.
• Assist in preparing reports, presentations, and correspondence as needed.
• Coordinate with internal and external stakeholders to ensure seamless execution of projects and initiatives.
• Adapt to changing priorities and handle multiple tasks efficiently within tight deadlines.

Skills

Scheduling

Travel arrangements

Gatekeeper / confidentiality

Concur

Communication

Organizational skills

Project management

Education

Bachelor's degree

Tools

MS Office

Concur

Job description

Non-profit organization in Midtown, Manhattan seeks a temporary Executive Assistant to support an executive. Must have 5+ years of high-level executive support experience. This is a contract opportunity for 3-4 months with potential to extend.

Hours: 9am - 5pm

Pay rate: $35-42/hr

Responsibilities:

• Manage scheduling, logistics, and travel arrangements for senior leadership.
• Coordinate internal and external meetings, including agenda development and follow-up activities.
• Serve as a gatekeeper, handling confidential information with discretion and professionalism.
• Utilize Concur for travel arrangements and expense management, ensuring accuracy and compliance.
• Support team collaboration by facilitating communication and fostering a positive work environment.
• Assist in preparing reports, presentations, and correspondence as needed.
• Coordinate with internal and external stakeholders to ensure seamless execution of projects and initiatives.
• Adapt to changing priorities and handle multiple tasks efficiently within tight deadlines.

Requirements:

• Bachelor’s degree required, preferably in a related field.
• Preferred candidates will have 5 years of experience supporting executives.
• Strong written and verbal communication skills.
• Exceptional organizational and project management abilities.
• Proven ability to perform in a fast-paced, dynamic environment.
• Proficiency in managing complex schedules and administrative processes.
• Ability to handle confidential information with discretion and professionalism.