Executive Assistant

The Fairness Project; New York (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k)

Job summary

The Fairness Project in New York, NY is seeking an organized administrative professional to support the president and team. You will manage complex calendars, travel, meetings, and expense reporting, while handling phones and visitor reception in a fast-paced political office.

Role offers growth into operations leadership with a strong emphasis on initiative, reliability, and clear communication. This is a full-time, in-person position based in Midtown Manhattan with health benefits and

Qualifications

• A college degree is required.
• Interest in Democratic politics is desired.
• Proficiency with Google Workspace and calendar management.
• Highly organized and detail-oriented.
• Proactive with the ability to anticipate needs.
• Strong written and verbal communication skills.
• Positive, task-oriented team player.

Responsibilities

• Provide extensive administrative support for partners and president: booking travel, scheduling meetings, preparing expense reports, registering for conferences and networking events.
• Answer phones, greet visitors, and handle correspondence.
• Assist with the invoicing process for clients.
• Manage general office operations, including ordering supplies and day-to-day upkeep.
• Serve as a reliable point of contact for employees and escalate issues as needed.
• Reserve conference rooms and coordinate catering for meetings.
• Track and reorder pantry items before they run out.
• Flag facilities issues quickly and follow through on next steps.
• Assist other teams with event support as needed.
• Staff office meetings and events as required.

Skills

Google Workspace

Calendar management

Highly organized

Detail oriented

Proactive

Communication skills

Team player

Fast-paced environment

Education

College degree

Tools

Google Workspace

Job description

Responsibilities for this role will include:

• Providing extensive administrative support for our partners and president: booking travel, scheduling meetings, preparing expense reports, registering for conferences and networking events, and other general administrative needs.
• Answering phones, greeting visitors, and handling correspondence.
• Assisting with the invoicing process for clients.
• Managing general office operations, including ordering office supplies and day-to-day upkeep of the office.
• Serving as a visible, reliable point of contact for employees with day-to-day office needs or questions, escalating issues when needed.
• Reserving conference rooms and coordinating with external catering companies to provide catering for meetings.
• Tracking and reordering office pantry items before they run out.
• Flagging facilities issues quickly and following through on next steps until they're resolved.
• Assisting additional teams on event support as needed.
• Staffing office meetings and events as needed.

Growth opportunities:

This role offers significant exposure into the day-to-day operations of Threshold Group's leadership team, and serves as an excellent starting point for someone looking to grow into a more senior operations or political role. We're committed to fostering our team members’ professional development and providing opportunities to take on new responsibilities as you work with us.

Salary range is $55,000-$65,000 per year depending on your experience level, and includes health insurance and a 401(k). The position is in-person at our office in midtown Manhattan.

Requirements for this role are:

• A college degree.
• An interest in Democratic politics.
• Proficiency with Google Workspace, including experience managing calendars on Google Calendar.
• Highly organized and detail-oriented.
• Proactive, with the ability to anticipate needs and take initiative.
• Strong written and verbal communication skills.
• Positive attitude and task-oriented.

Who you are:

• You take pride in things running smoothly.
• You stay calm and organized during a chaotic day.
• You're a team player who's happy to jump in wherever's needed.
• You communicate clearly and warmly.
• You're energized by a fast-paced political office environment.