Executive Assistant

WhiteCap Search; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

WCS Healthcare Partners in New York seeks an experienced Executive Assistant to support a fast-paced investment management team focused on real estate assets. You will manage complex calendars across multiple time zones, arrange travel, and prepare presentations and reports.

The role requires 5–10 years of EA experience in financial services, proficiency with MS Office, and experience with SAP Concur or Emburse.

Qualifications

• 5–10 years of experience as an Executive Assistant in financial services.
• MS Office experience required.
• SAP Concur, Emburse or related expense reporting software experience required.

Responsibilities

• Provide high-level administrative support to members of the Real Estate investment team.
• Manage high-volume expense reporting through Emburse.
• Oversee complex calendar management, scheduling across multiple time zones and with internal/external stakeholders.
• Coordinate travel arrangements, including detailed itineraries and expense reconciliation.
• Prepare and edit presentations, reports, and investment-related materials as needed.
• Assist with meeting coordination, including agendas and follow-ups.
• Act as a liaison between internal teams, investors, and external partners.
• Handle confidential information with discretion and professionalism.
• Support ad hoc projects related to real estate investment activities and team operations.
• Anticipate the needs of supported professionals and proactively resolve scheduling or logistical conflicts.

Skills

Executive support

Calendar management

Travel coordination

Presentation preparation

Stakeholder liaison

Tools

MS Office

SAP Concur

Emburse

Job description

WCS Healthcare Partners is seeking an experienced professional to support a dynamic and fast-paced investment management team. This role will ensure smooth day-to-day operations for the Real Estate investment team.

Responsibilities

• Provide high-level administrative support to members of the Real Estate investment team.
• Manage high-volume expense reporting through Emburse.
• Oversee complex calendar management, scheduling across multiple time zones and with internal/external stakeholders.
• Coordinate travel arrangements, including detailed itineraries and expense reconciliation.
• Prepare and edit presentations, reports, and investment-related materials as needed.
• Assist with meeting coordination, including agendas and follow-ups.
• Act as a liaison between internal teams, investors, and external partners.
• Handle confidential information with discretion and professionalism.
• Support ad hoc projects related to real estate investment activities and team operations.
• Anticipate the needs of supported professionals and proactively resolve scheduling or logistical conflicts.

Requirements

• 5-10 years of experience as an Executive Assistant in financial services, preferably within investment management, private equity, hedge funds, or real estate finance.
• MS Office experience required.
• SAP Concur, Emburse or related expense reporting software experience required.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.