Executive Assistant

JCW Group; Charlotte (NC); On-site; USD 60,000 - 90,000; Full time

Job summary

JCW Group in Charlotte, NC is seeking an Executive Assistant to support the C-suite in a fast-paced, deal-driven environment. You will manage extensive calendars across multiple time zones, coordinate travel, prepare correspondence, and help keep investor timelines and relationships running smoothly behind the scenes.

The role requires exceptional organizational skills, strong written and verbal communication, and proficiency in Microsoft Office. Notary license is preferred.

Qualifications

• Experience as an EA supporting senior executives, preferably within real estate, private equity, or financial services.
• Exceptional organizational skills and acute attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint).
• Notary License preferred.

Responsibilities

• Manage extensive calendar scheduling across multiple time zones, including investor meetings, property tours, and board calls.
• Coordinate domestic and international travel arrangements.
• Prepare and edit correspondence, presentations, and investment committee materials.
• Act as a gatekeeper and liaison between executives and internal teams, investors, brokers, and outside counsel.
• Handle expense reporting and basic budget tracking.
• Assist with planning firm events, offsites, and investor conferences.
• Maintain confidentiality on sensitive deal and financial information.
• Support ad hoc projects across the investment and asset management teams.

Skills

Executive support

Organization

Communication

Tools

Microsoft Office

Job description

JCW is currently partnered with a real estate investment firm looking for a polished, highly organized Executive Assistant to support C-suite in their Charlotte office. This is a high-visibility role for someone who thrives in a fast-paced, detail-driven environment and can anticipate needs before they arise. You'll be the right hand to senior leadership, managing complex calendars, coordinating travel, and helping keep deal timelines and investor relationships running smoothly behind the scenes.

Responsibilities:

• Manage extensive calendar scheduling across multiple time zones, including investor meetings, property tours, and board calls
• Coordinate domestic and international travel arrangements
• Prepare and edit correspondence, presentations, and investment committee materials
• Act as a gatekeeper and liaison between executives and internal teams, investors, brokers, and outside counsel
• Handle expense reporting and basic budget tracking
• Assist with planning firm events, offsites, and investor conferences
• Maintain confidentiality on sensitive deal and financial information
• Support ad hoc projects across the investment and asset management teams

Qualifications:

• Experience as an EA supporting senior executives, ideally within real estate, private equity, or financial services
• Exceptional organizational skills and acute attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Notary License preferred