Executive Assistant

Smartly.io; New York (NY); On-site; USD 39,000 - 62,000; Full time

Benefits offered by this job

PTO & holidays

Healthcare packages

401K with match

Job summary

Smartly.io is seeking an Executive Assistant to support the SVP, Ecosystems Partnerships & AI Applications, and the SVP, Customer Success, plus the US commercial teams. You will own calendars, coordinate travel, and manage events across time zones in a rapidly growing environment.

This hybrid role requires in-office presence 2-3 days a week and may include after-hours work. You’ll partner with NYC, Chicago, and Helsinki teams to optimize operations and maintain confidentiality.

Qualifications

• Experience supporting senior executives in a high-growth environment.
• Startup experience a plus, especially ad-tech or social.
• Able to multitask and meet tight deadlines.
• Strong verbal and written communication skills.
• Proactive project management and organizational abilities.
• Independent, structured working style with a can-do attitude.
• Willingness to learn quickly and adapt.
• Comfort with handling confidential information.

Responsibilities

• Manage executives' calendars and prioritize meetings across multiple time zones.
• Coordinate travel and plan customer visits, including expense submission.
• Provide cross-functional support to improve business operations.
• Partner with executive assistants in NYC, Chicago, and Helsinki to ensure consistency.
• Represent the Smartly.io brand in all interactions.

Skills

Interpersonal skills

Problem solving

Entrepreneurial mindset

Attention to detail

Communication

Handling confidential information

Time zone management

Fast-paced environment

Ownership mentality

Learning agility

Education

Bachelor's degree preferred

Tools

Google Workspace

Microsoft Office

Job description

Smartly is looking for an Executive Assistant to join our fast growing team! In this role you will support the SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams. You’ll own administrative tasks, calendar management, and event coordination.

Successful candidates must be sociable, have excellent problem solving skills and an entrepreneurial spirit. Attention to detail and strong communication skills are essential! You should also be comfortable handling highly confidential information, juggling scheduling across multiple time zones, and thrive in a fast-paced environment. This is a great opportunity to grow your career in our global organization!

We are seeking a highly organized person who knows how to “get the job done.” You should have a passion for helping others succeed and be able to juggle and prioritize multiple tasks simultaneously. We are looking for someone to take ownership, optimize their impact, and maximize learning.

This is a hybrid position with the expectation that you will be in the office 2-3 days a week.

The nature of the work may require some after hours and weekend support

As an Executive Assistant at Smartly.io you will…

• Support our SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams
• Work closely with our NYC, Chicago and Helsinki Executive Assistants
• Actively manage/own the executives’ calendar including arranging and prioritizing meetings
• Coordinate the executives’ travel, help to plan customer visits and other events including owning all expense collection and submission
• Collaborate cross-functionally to improve existing business operations
• Represent the Smartly.io brand in all interactions

We are looking for you if you have…

• Experience in a similar role with a high-growth, fast paced company supporting a senior level executive
• Worked in a start-up environment (a focus on Social or Ad-tech is a plus)
• Ability to multitask and prioritize and meet deadlines in a fast-moving environment
• Strong verbal, written and interpersonal communication skills
• Project Management skills and experience
• Independent and well structured working style with can-do attitude
• Ability to learn fast learning and determination to achieve goals
• Google Workspace and Microsoft Office skills
• Bachelor's Degree preferred

What We Offer You...

• Five weeks paid time off (PTO), 11 company paid holidays, unlimited sick days
• Generous healthcare packages & mental health benefits
• 401K plus matching & equity grants for all new Smartlies
• Wellness benefit & learning reimbursement opportunities
• Volunteer time off days & company donation matching opportunities
• And so much more…

The base pay range for this position is as mentioned. We take into consideration an individual’s background, expertise, and experience in determining final salary. This information is provided in accordance with applicable law. Base pay information is based on market location. Salary in USD : $28 to $45 USD per hour

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About Smartly

Smartly is the AI-powered advertising technology company transforming ad experiences for brands and their consumers. Our comprehensive advertising platform seamlessly integrates the capabilities of media, creative, and intelligence to power more than 800 billion impressions and generate more than 300 billion creatives annually, delivering tangible business outcomes for brands and advertisers.

Smartly is the only company in the industry recognized as a Leader in The Forrester Wave: Creative Advertising Technologies with PwC validating the results it delivers for brands. We manage creative and media for 700+ brands worldwide and $6B in ad spend across the largest media platforms, including Facebook, Google, Instagram, Pinterest, Snap, and TikTok. Our end-to-end technology, unmatched access to media platforms and exceptional customer service help Fortune 500 brands to reach and engage consumers and learn what performs best.Smartly is a multinational and diverse team of 750+ Smartlies from 60+ nationalities, working in 13 countries. Together, we want to create and maintain an inclusive environment where everyone feels respected and heard. Our Diversity, Equity & Inclusion approach is at the heart of it.

Visit Smartly to learn more.

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