Executive Assistant

Glocap Search; New York (NY); On-site; USD 175,000 - 220,000; Full time

Job summary

Glocap Search is seeking an Executive Assistant in Midtown, New York, fully onsite. The role requires 10–15 years of administrative experience, exceptional discretion, and superb organizational and communication skills.

Duties include calendar and email management, travel and expense processing, event coordination, and personal assistance tasks. Compensation ranges from $175k to $220k base, with discretionary bonus and benefits, and hours from 8:30am-5:30pm with some flexibility.

Qualifications

• 10–15 years of administrative experience required.
• Strong discretion and confidentiality are essential.
• Excellent organizational and problem-solving skills.
• Strong attention to detail and ability to multitask.
• Flexibility and adaptability in a fast-paced environment.
• Excellent verbal and written communication skills.
• Warm, personable, and relationship-oriented.
• Proficient in Microsoft Office and project management tools.

Responsibilities

• Calendar management: schedule and prioritize meetings and appointments.
• Email management: organize emails and flag important messages.
• Meeting & event management: coordinate meetings, events, and speaking engagements.
• Travel management: book flights, hotels, and travel itineraries.
• Expense management: track expenses and reimbursements.
• Personal assistance: arrange meals, purchase gifts, and make restaurant reservations.

Skills

Administrative experience

Discretion

Organizational skills

Problem solving

Multitasking

Communication skills

Attention to detail

Flexibility / adaptability

Microsoft Office

Project management tools

Job description

JOB DETAILS

POSITION: Executive Assistant

LOCATION: Midtown, New York – fully onsite

HOURS: 8:30am-5:30pm with flexibility to work early mornings and evenings as needed

COMPENSATION: $175k-$220k base DOE plus Discretionary Bonus and Benefits!

Responsibilities

• Calendar Management: Schedule and prioritize meetings and appointments.
• Email Management: Organize emails and flag important messages.
• Meeting & Event Management: Coordinate meetings, events, and speaking engagements.
• Travel Management: Book flights, hotels, and manage travel itineraries.
• Expense Management: Track expenses and process reimbursements.
• Personal Assistance: Arrange breakfast and lunch, purchase family gifts, and make restaurant reservations

Requirements

• 10-15 years of administrative experience
• Strong discretion and confidentiality
• Excellent organizational and problem-solving skills
• Strong attention to detail and ability to multitask
• Flexible and adaptable in a fast-paced environment
• Excellent verbal and written communication skills
• Warm, personable, and relationship-oriented
• Proficient in Microsoft Office and project management tools