Executive Assistant

Green Key Resources; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Green Key Resources is seeking an Executive Assistant in NYC to support the Investor Relations team at a global investment firm. This on-site role offers direct impact at the highest level in a collaborative environment, with hours 8:30 am to 5:30 pm and occasional overtime.

Responsibilities include managing complex calendars across time zones, coordinating travel and expense reports, preparing investor materials, maintaining data rooms and contact lists, and safeguarding confidential

Qualifications

• Bachelor’s degree required, preferably in a related field.
• Minimum 5 years of executive or administrative support experience, ideally in financial services.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Strong organizational and time-management skills with the ability to prioritize deadlines.
• Excellent written and verbal communication skills with a professional demeanor.
• Proactive mindset with sound judgment and discretion in handling confidential information.

Responsibilities

• Provide high-level administrative and project-based support to Investor Relations and Finance teams.
• Support multiple senior leaders, managing complex calendars and coordinating across time zones.
• Handle sensitive information with discretion and professionalism, ensuring confidentiality at all times.
• Collaborate on operational and project-based activities, including due diligence coordination and investor communications.
• Prepare and review presentation materials and investor-facing documents with attention to detail.
• Maintain accurate contact lists, distribution groups, and fund-focused data rooms.
• Manage complex calendars, ensuring seamless scheduling and coordination.
• Coordinate internal and external meetings, including logistics such as room booking and catering.
• Arrange business travel and process expense reports in compliance with firm policies.
• Track and distribute capital call reminders and investor communications promptly.
• Provide backup support for other Executive Assistants during absences.
• Collaborate with internal teams to ensure timely delivery of information and materials.

Skills

Calendar management

Executive support

Microsoft Office

Project coordination

Discretion and confidentiality

Communication

Time management

Education

Bachelor’s degree

Tools

Outlook

Excel

PowerPoint

Word

Job description

A global investment firm in NYC is seeking an Executive Assistant to support their Investor Relations team. This is a challenging yet interesting position that allows direct impact at the highest level, working in a collaborative team environment. Candidates do not need investor relations experience, just administrative experience.

This role is on-site five days per week

Hours 8:30 am - 5:30 pm, with overtime needed on occasion

Responsibilities:

• Provide high-level administrative and project-based support to Investor Relations and Finance teams in a dynamic, client-facing environment.
• Support multiple senior leaders, managing complex calendars and coordinating across time zones.
• Handle sensitive information with discretion and professionalism, ensuring confidentiality at all times.
• Collaborate on operational and project-based activities, including due diligence coordination and investor communications.
• Prepare and review presentation materials and investor-facing documents with attention to detail.
• Maintain accurate contact lists, distribution groups, and fund-focused data rooms.
• Manage complex calendars, ensuring seamless scheduling and coordination.
• Coordinate internal and external meetings, including logistics such as room booking and catering.
• Arrange business travel and process expense reports in compliance with firm policies.
• Track and distribute capital call reminders and investor communications promptly.
• Provide backup support for other Executive Assistants during absences.
• Collaborate with internal teams to ensure timely delivery of information and materials.

Requirements

• Bachelor’s degree required, preferably in a related field.
• Minimum of 5 years of experience in executive or administrative support roles, ideally in financial services.
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Strong organizational and time-management skills with the ability to prioritize competing deadlines.
• Excellent written and verbal communication skills, with a professional demeanor.
• Proactive mindset with sound judgment and discretion in handling confidential information.