Executive Assistant

Millennium; New York (NY); Presencial; USD 70.000 - 160.000; Jornada completa

Descripción de la vacante

Millennium is seeking an Executive Assistant to support the Global Head of Strategic Transactions and the team in a fast-paced environment. You will manage complex calendars, coordinate internal and external meetings, and arrange travel across domestic and international destinations.

Responsibilities include preparing polished presentation materials, handling data entry and administrative tasks, and supporting meetings and events. This office-based role requires five days in the office.

Formación

• 5+ years of administrative experience in financial services.
• Ability to manage multiple time-sensitive requests in a fast-paced environment.
• Experience coordinating scheduling and travel.

Responsabilidades

• Provide administrative support to the Global Head of Strategic Transactions and the team.
• Manage complex calendars and coordinate meetings with internal and external participants.
• Coordinate conference calls and meetings end to end.
• Arrange domestic and international travel, including itineraries and expense reports.
• Prepare polished presentation materials using PowerPoint.
• Handle data entry and related administrative tasks with attention to detail.
• Support team meetings and events and assist with logistics.
• Collaborate with team members to provide responsive support in a fast-paced environment.

Conocimientos

Administrative experience

Organizational skills

Time management

Communication skills

Herramientas

Outlook

Word

PowerPoint

Descripción del empleo

Executive Assistant

About Millennium

Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium’s mission is to deliver results for our investors.

Our people are empowered with both independence and support: the autonomy to pursue ideas with conviction and the backing of a global network committed to collaboration, disciplined risk management and continuous learning. With opportunities to deepen expertise and accelerate development, talent at Millennium is equipped to adapt, evolve and build lasting impact over time. Discover how transformative growth accelerates impact.

Meet the Team

The Strategic Transaction Team is a new team at Millennium. The Team look at partnership and transactional opportunities to continue to grow the investment capabilities of the Fund. It sits within the broader Strategic Development team, which also oversees global business development efforts, and external portfolio managers.

What You’ll Do

• Provide administrative support working in partnership with the Global Head of Strategic Transactions and the broader team.
• Manage complex calendars, schedule internal and external meetings, and coordinate competing priorities across a fast-moving schedule with frequent changes.
• Coordinate conference calls and meetings end to end, from scheduling and attendee management to room bookings and logistics.
• Arrange domestic and international travel, including itineraries and related logistics, visas, and process expense reports in a timely and accurate manner.
• Prepare presentation materials and support high-quality deliverables, including PowerPoint presentations
• Handle data entry and related administrative tasks with strong attention to detail.
• Support team meetings, events and related coordination needs.
• Partner with team members to provide responsive support in a fast-paced, evolving environment.
• This role is 5 days a week in the office.

What You Bring

• Prior administrative experience, ideally within financial services (5+ years of experience)
• Strong organizational skills and attention to detail, with the ability to manage and prioritize multiple time-sensitive requests in a fast-paced environment
• Flexibility and sound judgment in responding to frequent changes and last-minute updates
• Experience coordinating scheduling and logistics, arranging travel and managing expense reporting
• Proficiency in Outlook, Word and PowerPoint and the ability to prepare polished presentation materials
• Strong verbal and written communication skills, with maturity, presence and discretion
• Ability to work calmly, accurately, and collaboratively in a fast-paced environment
• A proactive, resourceful, collaborative approach, with strong ownership of work and the willingness to support others

Salary Range

Millennium offers a total compensation package which includes a base salary, discretionary performance bonus, and comprehensive benefits. The estimated base salary range for this position is $70,000 to $160,000, which is specific to New York and may change in the future. When finalizing an offer, we take into consideration an individual’s experience level and the qualifications they bring to the role to formulate a competitive total compensation package.