Executive Support Ops Lead

Millennium; New York (NY); On-site; USD 175,000 - 250,000; Full time

Job summary

Millennium is seeking an experienced IT professional to lead executive support for the CEO’s team in Midtown Manhattan. You will manage VIP desk duties, coordinate with assistants, and ensure meeting readiness with VC/AV setups and secure access across platforms.

Responsibilities include cross-team project coordination, endpoint monitoring, and proactive risk mitigation while supporting core productivity tools like O365 and SharePoint.

Qualifications

• 10+ years of VIP or executive support experience.
• Proficient with Windows 11, iOS and macOS environments.
• Experience using AI platforms for research, automation and documentation.
• Hands-on with video conferencing and room tech.
• Familiar with Bloomberg, Refinitiv Eikon and finance apps.
• Willing to onsite in Midtown Manhattan, on-call rotation and after-hours events.

Responsibilities

• Lead day-to-day technology support for CEO’s admin team and act as escalation point.
• Coordinate with assistants to translate schedules into support plans.
• Ensure executive meeting readiness including VC/AV setups.
• Collaborate across tech teams for upgrades and projects.
• Support O365, Exchange, Outlook, OneDrive, SharePoint and security tooling.

Skills

Executive support

VIP support

Windows 11

iOS

macOS

AI platforms

Video conferencing

Conference room tech

Intune

BlackBerry

Bloomberg

Refinitiv Eikon

SQL

MongoDB

On-site support

Tools

Intune

BlackBerry

Bloomberg

Refinitiv Eikon

SQL

MongoDB

Job description

About Millennium
Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium’s mission is to deliver results for our investors.

About Millennium
Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium’s mission is to deliver results for our investors.
Our people are empowered with both independence and support: the autonomy to pursue ideas with conviction and the backing of a global network committed to collaboration, disciplined risk management and continuous learning. With opportunities to deepen expertise and accelerate development, talent at Millennium is equipped to adapt, evolve and build lasting impact over time. Discover how transformative growth accelerates impact.
Meet the Team
Core to the health and growth of our business, Millennium’s Information Technology organization builds the flexible, scalable platforms and advanced proprietary systems that support the firm’s active, multi-manager model. Within this organization, the End User Services team delivers high-touch support across executive, business, and trading environments, partnering closely with engineering, security, facilities, and vendor teams to provide reliable, responsive service for critical users and workflows.

What You'll Do

• Lead day-to-day technology support for the CEO’s administrative team, serving as the primary point of contact, trusted technical advisor, and escalation lead across office, home office, travel, and offsite environments
• Partner closely with the CEO’s assistants and administrative staff to understand schedules, priorities, and event requirements, translating them into clear support plans and coordinated execution
• Work with the EVIP team to ensure executive meeting readiness, including VC and AV setup for Zoom, Webex, boardrooms, webcasts, town halls, rehearsals, contingency planning, and rapid onsite troubleshooting
• Coordinate across technology teams to manage projects, upgrades, and service updates, ensuring clear stakeholder communication and seamless execution
• Support core productivity and identity platforms including O365, Exchange, Outlook, OneDrive, SharePoint, multifactor authentication, SSO, Webex, and Zoom
• Support key financial services applications including Bloomberg, Refinitiv Eikon, Microsoft Office, in-house applications, and PDF tools, coordinating with vendors on escalations as needed
• Proactively monitor critical endpoints, calendars, meeting spaces, and upcoming executive administrative activities to identify risks early and prevent service disruption
• Establish clear support procedures, escalation paths, runbooks, and readiness checklists, while tracking service levels, recurring issues, preventive actions, and concise updates during high-impact incidents
  

What You Bring

• 10+ years of experience in VIP or executive support, trading floor support, or desktop engineering, including experience leading or coordinating support for executives or executive administrative teams
• Strong hands-on experience supporting Windows 11, iOS, and macOS environments
• Experience using AI platforms to support research, automation, and documentation workflows
• Hands-on experience with video conferencing platforms and conference room technology solutions
• Experience with mobile device management tools such as Intune and BlackBerry Core networking knowledge and practical troubleshooting skills using common support tools
• Experience supporting Bloomberg, Refinitiv Eikon, and other financial services applications
• Outstanding communication, discretion, professionalism, and stakeholder management skills, with the ability to work onsite in Midtown Manhattan, participate in an on-call rotation, and support after-hours events; scripting, automation, reporting, SQL, MongoDB, travel flexibility, and the ability to safely handle equipment are helpful additions
  

Salary Range
Millennium offers a total compensation package which includes a base salary, discretionary performance bonus, and comprehensive benefits. The estimated base salary range for this position is $175,000 to $250,000, which is specific to New York and may change in the future. When finalizing an offer, we take into consideration an individual’s experience level and the qualifications they bring to the role to formulate a competitive total compensation package.