Executive Administrative Assistant - Contract

Broadridge Financial Solutions; Northern, New York (KY, NY); Hybrid; USD 66,000 - 76,000; Full time

Job summary

Broadridge Financial Solutions is seeking an Executive Administrative Assistant on a contract basis in the New York metro area. You will provide dedicated support to two senior leaders, manage calendars, arrange travel, and prepare meeting materials to ensure timely progress on priorities.

The role requires 2–4 years of experience supporting senior leaders, strong communication skills, and discretion. Remote US candidates may be considered; this contract could evolve into a permanent position

Qualifications

• Minimum 2–4 years’ experience supporting senior-level leaders in an administrative or executive assistant role.
• Bachelor’s degree preferred, or equivalent experience.
• Demonstrated ability to manage competing priorities and maintain attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex calendars for two senior leaders, including scheduling, prioritization, and meeting coordination.
• Arrange domestic and international travel, including itineraries and documentation.
• Prepare and track expense reports in line with company policies.
• Coordinate meeting logistics and attendee communications.
• Support meeting readiness with background information, briefing materials, and notes.
• Maintain trackers and support selected business initiatives as needed.
• Handle sensitive information with discretion and professionalism.

Skills

Calendar management

Travel planning

Expense reporting

Meeting coordination

Stakeholder communication

Prioritization

Discretion/confidentiality

Presentation support

Organizational skills

Problem solving

Education

Bachelor's degree preferred

Equivalent experience

Tools

Calendar tools

Travel booking tools

Expense management software

Job description

## Executive Administrative Assistant - ContractApply: New York, NY: Full time: Posted 2 Days Ago: JR1085811At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.We are seeking a highly organized, proactive Executive Administrative Assistant to provide dedicated support to two senior leaders. This contract role may evolve into a permanent position based on business needs and performance.The primary focus of this role is executive administrative support. The position will also provide limited business-support assistance, particularly in preparing leaders for meetings and supporting follow-through on priority initiatives.We prefer someone in the New York metro area but will consider remote US candidates as well.Responsibilities:* Manage complex calendars for two senior leaders, including scheduling, prioritization, meeting coordination, and conflict resolution.* Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and required travel documentation.* Prepare, submit, and track expense reports accurately and in a timely manner, in accordance with company policies.* Coordinate meeting logistics, including invitations, agendas, materials, room or virtual-meeting arrangements, and attendee communications.* Provide light business and meeting-preparation support, including gathering background information, coordinating stakeholder input, and assisting with agendas, briefing materials, presentations, and meeting notes.* Develop an understanding of the leaders’ priorities and key initiatives in order to anticipate needs, support meeting readiness, and help ensure timely completion of action items.* Maintain trackers, organize relevant materials, and provide administrative coordination for selected business initiatives as needed.* Handle sensitive information with discretion, professionalism, and sound judgment.* Support additional administrative and operational activities as needed.Qualifications:* A minimum of 2-4 years' experience supporting senior-level leaders in an administrative, executive assistant, or similar role.* Bachelors degree preferred, or equivalent experience* Demonstrated ability to manage competing priorities, work independently, and maintain exceptional attention to detail.* Strong written and verbal communication skills.* Proficiency with calendar, travel, presentation, and expense-management tools.* Ability to quickly understand business priorities and synthesize information into clear, well-organized meeting materials and follow-up actions.* Strong organizational, analytical, and problem-solving skills, with the ability to manage details while maintaining awareness of broader business objectives.* Experience with expense billing, data collection, presentations* Professionalism, discretion, confidentiality, and a service-oriented approach.*The pay range for this position is $48.00 - $55.00 per hour. Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education.*