Executive Assistant

Sitecore; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Sitecore is seeking an experienced executive assistant based in NYC to act as the operational backbone for the founders. This hybrid role requires three days in office per week and includes managing calendars, meetings, travel, and life admin to keep leadership focused and productive.

You’ll build systems, train teams to collaborate effectively, and coordinate across leadership and external partners to ensure smooth business operations.

Qualifications

• Proven experience as an EA, ideally in a fast-paced startup or high-growth environment.

Responsibilities

• Own and manage complex calendars, meetings, and travel with high impact prioritization.
• Gatekeeper for time and energy to keep founders focused on priorities.
• Prepare agendas, capture action items, and follow up relentlessly.
• Coordinate with leadership and external partners.
• Handle personal errands and life admin to keep founders' lives running smoothly.
• Create and refine processes for scheduling, information flow, and task tracking.
• Anticipate needs before they’re expressed and resolve problems proactively.
• Serve as on-site NYC point of contact for day-to-day office needs, visitors, deliveries, and vendors.
• Coordinate with building management on access, maintenance, and facilities requests.
• Assist with internal events and all-hands meetings.
• Maintain NYC office supply inventory and manage reorders.
• Support ad hoc administrative or operational tasks as needed.

Job description

About the Role

This is not a calendar-and-travel-only role. You’ll be the operational backbone for the founders - anticipating needs, creating systems, removing friction, and making sure nothing slips through the cracks. You’ll handle both professional and personal priorities so the founders can focus on leading the company. You’ll also help train us to work better with you.

You must be based in NYC for this role. It is hybrid with an in-office requirement of 3 days/week.

What You’ll Do

• Own and manage complex calendars, meetings, and travel - ruthlessly prioritizing for impact.

• Act as a gatekeeper for time and energy; help the founders focus on what matters most.

• Prepare agendas, capture and track action items, and follow up relentlessly.

• Coordinate across the leadership team and with external partners.

• Handle personal errands and life admin to keep the founders’ lives running seamlessly.

• Create and refine processes for scheduling, information flow, and task tracking.

• Anticipate needs before they’re expressed, and resolve problems before they arise.

• Serve as an NYC office on-site point of contact for day-to-day office needs, visitors, deliveries, and vendors.

• Coordinate with building management on access, maintenance, and facilities requests

• Assist with internal events, team gatherings, and all-hands meetings

• Maintain NYC office supply inventory and manage reorders

• Support ad hoc administrative or operational tasks as needed

What We’re Looking For

• Proven experience as an EA, ideally in a fast-paced startup or high-growth environment.

• Exceptional organizational skills, with a bias for action and follow-through.

• Strong judgment, discretion, and ability to handle sensitive information.

• Clear, concise communicator - both written and verbal.

• Proactive, adaptable, and unflappable when plans change (and they will).

• Comfortable balancing both personal and professional responsibilities for executives.

If you’re resourceful, highly organized, and energized by making other people’s lives run better, we’d love to meet you.