Executive Assistant

Ragan Communications; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

401(k) with employer match

Disability insurance

Life insurance

Generous PTO

Paid holidays

Travel and event exposure

Long-term career opportunity

Job summary

Ragan Communications seeks an experienced Executive Assistant to be a strategic partner to the CEO and executive leadership. This high-impact role protects the CEO’s time, anticipates needs, and enables execution across priorities in a fast-growing media and learning company.

You will support calendar discipline, travel planning, and major leadership initiatives, working with discretion and strong judgment in a high-trust environment. NYC/CT in-person interaction is expected.

Qualifications

• 7+ years supporting a CEO or senior executive.
• Experience in media, professional services, consulting, technology preferred.

Responsibilities

• Partner with the CEO to anticipate priorities, surface risks and deadlines.
• Own end-to-end calendar management and meeting flow with strong judgment.
• Coordinate travel, briefings, and meetings for executives.
• Support executive offsites, planning sessions and strategic meetings.
• Manage confidential projects and cross-functional initiatives.
• Maintain executive dashboards and workflows.

Skills

Strategic partner

Executive support

Judgment EI

Written communication

Calendar management

Discretion

Proactive mindset

Travel coordination

Job description

Ragan Communications is seeking an experienced Executive Assistant to serve as a strategic partner to the CEO and executive leadership at Ragan Communications, the leading media and training brand for communicators and marketers.

This is a high-impact, high-trust leadership role supporting a CEO leading a fast-growing, media and learning company. The Executive Assistant will act as a force multiplier, protecting the CEO’s time, anticipating needs, enabling strategic focus and ensuring seamless execution across executive priorities.

This role is ideal for a mid-level or senior career Executive Assistant who thrives in fast-paced environments, exercises exceptional judgment and wants to play a central role in the success of a growth-oriented CEO and leadership team.

Core Responsibilities

CEO Strategic Partnership

• Anticipate priorities, pressure points and opportunities
• Proactively surface risks, conflicts and decision deadlines
• Act as a confidential sounding board and strategic support resource

Time, Calendar & Priority Management

• Own end-to-end management of the CEO’s calendar
• Prioritize meetings to ensure time is spent on the highest-value activities
• Design daily, weekly, and monthly rhythms that optimize CEO effectiveness
• Gatekeep requests and meeting flow with strong judgment
• Manage agendas, timelines, materials, and follow-up actions
• Capture ideas, organize notes and manage deadlines for speeches and projects
• Track strategic initiatives and executive-level commitments
• Support the cadence of executive leadership meetings
• Track decisions, priorities and follow-through
• Ensure alignment and clarity across senior leadership
• Coordinate executive offsites, planning sessions, and strategic meetings

Travel, Events & External Engagement

• Manage travel logistics, itineraries and preparation materials
• Prepare executive briefings for all trips, meetings, and events
• Support major Ragan conferences and leadership appearances
• Maximize relationship ROI for speaking engagements, partner meetings and industry events

Operations & Special Projects

• Own special projects that require confidentiality, discretion and execution rigor
• Manage cross-functional initiatives on behalf of the CEO
• Maintain executive dashboards, tracking systems, and workflows

Ideal Candidate Profile

Experience & Background

• 7+ years supporting a CEO, founder, or senior executive
• Experience in media, professional services, consulting, technology, or similar environments preferred

Core Capabilities & Expectations

• Exceptional judgment and emotional intelligence
• Strong written and verbal communication
• Advanced calendar and priority management skills
• High discretion and confidentiality
• Proactive, anticipatory mindset
• Ability to meet in person in NYC or CT at least 1x/month; other travel is required (3-4/year)

Personal Attributes

• Executive presence
• Polished, confident, and professional
• Naturally organized and detail-oriented
• Strategic thinker who enjoys solving problems
• Thrives in fast-paced, high-performance environments
• Comfortable saying no on behalf of the CEO

Why This Role Is Special

This is not a traditional Executive Assistant role.

You will:

• Operate as a strategic partner to a nationally recognized CEO
• Have direct exposure to executive decision-making, strategy, growth planning and brand leadership
• Influence the effectiveness of a fast-growing company
• Help shape the future of one of the most influential brands in communications and leadership
• Competitive, market-aligned compensation based on experience, with full transparency shared early in the interview process to ensure alignment.
• 401(k) with employer match
• Company-paid disability and life insurance
• Generous PTO and paid holidays
• Travel and event exposure
• Long-term career opportunity

About Ragan

Our core values – Connection, Curiosity, Innovation, and Integrity – guide all we do and help define what’s important to us at Ragan.

Ragan Communications is the leading media brand, and for more than 50 years, we’ve been serving communicators, marketers, and PR professionals at all stages of their career. Everything we do at Ragan is in the service of giving communicators ideas, intelligence, resources, connections, and inspiration to help them advance their brand’s mission and goals. Ragan Communications is an equal opportunity employer committed to a diverse and inclusive workplace. For the second year in a row, it landed on the Inc5000 list of Fastest Growing Private Companies in the U.S.