Executive Assistant to the CEO

Sounds Profitable Inc; Northern (KY); Hybrid; USD 28,000 - 55,000; Part time

Job summary

Mission Media is seeking an Executive Assistant to support the CEO and leadership team on a part-time basis. You will help drive organizational efficiency by managing the CEO’s schedule, coordinating meetings and travel, supporting special projects, preparing materials and presentations, and ensuring priorities stay organized.

You are a highly organized problem-solver who can anticipate needs, handle confidential information, and work independently while collaborating with executives.

Qualifications

• 3+ years of experience supporting senior executives or C-suite leaders.
• Experience coordinating calendars, travel, meetings, and executive communications.
• High level of professionalism and discretion.

Responsibilities

• Manage the CEO’s calendar, scheduling, and logistics.
• Coordinate internal and external meetings with agendas and notes.
• Arrange travel, itineraries, and expense reporting.
• Prepare presentations, proposals, and executive communications.
• Support project management for key initiatives and deliverables.

Skills

Executive support

Calendar management

Travel coordination

Communications

Project coordination

Discretion/confidentiality

Independent work

Tools

Google Workspace

Microsoft Office

Zoom

Project management tools

Job description

Mission Media is seeking a highly organized, proactive, and resourceful Executive Assistant to support our CEO and leadership team on a part-time basis. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys serving as a trusted partner to executive leadership. Additionally, you will be an important project manager for key initiatives across the organization, helping organize research and information for leadership to make critical decisions. As Executive Assistant to the CEO, you will help drive organizational efficiency by managing the CEO’s schedule, coordinating meetings and travel, supporting special projects, preparing materials and presentations, and ensuring priorities stay organized and on track. You will play a critical role in helping the CEO maximize productivity and maintain focus on the company’s continued growth across podcasting, streaming audio, CTV, digital media, and emerging platforms.

You are

A highly organized problem-solver, communicator, and trusted partner. You are proactive, detail-oriented, and able to anticipate needs before they arise. You thrive in dynamic environments, enjoy bringing structure to fast-moving organizations, and can confidently manage multiple priorities simultaneously. You exercise sound judgment, maintain the highest level of confidentiality, and take pride in keeping projects and people moving forward. You are dependable, resourceful, and comfortable operating independently while collaborating closely with executive leadership. You are equally comfortable scheduling meetings, preparing presentations, coordinating travel, managing communications, and handling special projects with professionalism and discretion.

You will

• Manage the CEO’s calendar, including scheduling meetings, prioritizing commitments, and coordinating logistics.
• Coordinate internal and external meetings, including agendas, materials, notes, and follow-up action items.
• Manage travel arrangements, itineraries, and expense reporting.
• Manage corporate gifting and help organize customer service initiatives.
• Assist with preparing presentations, proposals, correspondence, and other executive communications.
• Support project management for key initiatives and help track deliverables and deadlines.
• Serve as a liaison between the CEO and internal teams, partners, clients, and external stakeholders.
• Help organize company documents, files, and operational processes to improve efficiency.
• Conduct research and gather information to support business decisions and strategic initiatives.
• Assist with planning for conferences, industry events, speaking engagements, and executive appearances.
• Handle sensitive information with discretion and maintain strict confidentiality.
• Identify opportunities to improve workflows, streamline processes, and enhance organizational effectiveness.
• Provide administrative and operational support as needed to help the CEO and leadership team execute company priorities.

You have

• 3+ years of experience supporting senior executives, founders, or C-suite leaders as an Executive Assistant, Chief of Staff, Operations Coordinator, or similar role.
• Exceptional organizational and time management skills with strong attention to detail.
• Outstanding written and verbal communication skills.
• The ability to manage multiple priorities and adapt quickly in a fast-moving environment.
• Experience coordinating calendars, travel, meetings, presentations, and executive communications.
• Strong proficiency with Google Workspace, Microsoft Office, Zoom, and project management tools.
• A high level of professionalism, discretion, and confidentiality.
• The ability to work independently, anticipate needs, and proactively solve problems.
• Experience in media, advertising, podcasting, technology, or startup environments is preferred.
• An entrepreneurial mindset, positive attitude, and willingness to jump in wherever needed.

Mission Media is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

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