Executive Assistant

JobDiva, Inc.; New York (NY); On-site; USD 60,000 - 90,000; Part time

Job summary

JobDiva, Inc. in New York is seeking an experienced Executive Assistant to support senior executives at a global financial institution. This contract, on-site role requires meticulous calendar management and proactive, discreet communication.

Responsibilities include screen calls, arrange travel, prepare expense reports, assist in presentations, and coordinate large meetings. Proficiency with Zoom/Skype/Teams and the MS Office suite is essential.

Qualifications

• Bachelor's degree required.
• 8 years of experience supporting senior executives in fast-paced environments.
• Excellent communication and time management with proven deadline delivery.
• Proficient in MS Office and communications apps (Zoom/Skype/Teams/VBrick).
• Ability to work independently and handle confidential matters with discretion.
• Strong multitasking and organizational skills.

Responsibilities

• Screen calls, deliver messages, and respond to requests with information.
• Manage calendars and meetings, including Zoom setup and travel arrangements.
• Prepare and manage expense reports.
• Handle confidential matters with discretion.
• Assist in presentation editing for executives.
• Coordinate logistics for large department meetings and events.
• Represent the company with strong follow-through and sound judgment.

Skills

Executive support

Communication

Time management

MS Office

Calendar management

Travel arrangements

Presentation support

Discretion & confidentiality

Education

Bachelor's degree

Tools

Zoom

Skype

Teams

VBrick

Job description

At-a-Glance:
Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Executive Assistant.

Position Type:

• Contract
• On-Site

Required:

• Bachelor's degree
• 8 years of experience supporting senior executives in a fast-paced environment
• Excellent communication and time management skills; proven ability to meet deadlines
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
• Experience with communications applications: Zoom, Skype, Teams, VBrick
• Ability to work independently and manage confidential matters with discretion
• Strong multitasking and organizational skills

Preferences:

• Experience in Financial Management industry
• Experience with CSTO Systems and Concur
• Experience in Financial Services or Investment Management

Responsibilities:

• Screen incoming calls, deliver messages, and respond to requests by gathering and providing information
• Manage calendars and meetings, including Zoom meeting setup and travel arrangements
• Prepare and manage expense reports
• Handle sensitive matters with confidentiality and discretion
• Assist in presentation preparation and editing for executives
• Coordinate logistics for large department meetings and events
• Represent the company positively through great follow-through skills and sound judgment