Executive Assistant

Sun Technologies; New York (NY); On-site; USD 52,000 - 61,000; Full time

Benefits offered by this job

Medical Insurance in compliance with

401(k)

Sick leave in compliance with laws

Job summary

Sun Technologies is seeking an experienced executive/administrative assistant to manage Outlook calendars, coordinate complex travel (including international trips), and support senior leadership in New York City and beyond. The role includes handling confidential information, drafting correspondence, and organizing multi-team initiatives.

The position requires outstanding organizational skills, proficiency with Microsoft Office, and the ability to interact with executives and Italy-based

Qualifications

• Advanced proficiency with Microsoft Office Suite.
• Excellent organizational and prioritization skills.
• Ability to work independently and exercise sound judgment.
• Advanced grammar and written/verbal communication skills.
• Able to interface with executives and high-level individuals.

Responsibilities

• Manages Outlook calendars, and recommends efficiencies or resolves conflicts.
• Organizes and prioritizes daily administrative responsibilities.
• Coordinates multiple projects with various leaders and teams; ensures priorities are clear.
• Manages department commitments and timelines such as project status updates.
• Ensures supervisor is aware of critical dates and deadlines; follows up.
• Communicates relevant information to internal and cross-functional teams.
• Drafts correspondence and produces error-free documents.
• Maintains confidentiality and exercises good judgment.
• Coordinates complex travel arrangements, including international travel.
• Organizes meetings and events, including travel for large meetings or site visits.
• Anticipates requests and issues with a proactive approach.
• Fosters teamwork and proactively communicates with executives and coworkers.
• Organizes and maintains files and sensitive information.

Job description

: Calendar Management , Corporate Travel , meeting

Location

• : New York City
• , New York

Duration

: Expected 03 month contract with possible extension

Job Description

Pay Rate: $41/hr the pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits

• Medical Insurance in compliance with the ACA
• 401(k)
• Sick leave in compliance with applicable state, federal, and local laws

Job Description

GENERAL FUNCTION

• Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts
• Organizes and prioritizes daily administrative responsibilities
• Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
• Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
• Ensures supervisor is aware of critical dates and deadlines; follows up where needed
• Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders
• Drafts correspondence as necessary and produces error-free and grammatically correct documents
• Maintains a high level of confidentiality and exercises good judgment
• Coordinates and manages details of advanced travel arrangements, including international travel and exp
• Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits.
• Anticipates and follows up on requests and issues with a proactive, problem-solving approach
• Creates an environment that fosters teamwork and trust
• Proactively communicates potential issues and reminders to executives and coworkers as appropriate
• Organizes and maintains files and sensitive information

Basic Qualifications

• Advanced proficiency with Microsoft Office Suite
• Excellent organizational and prioritization skills, and ability to balance multiple tasks
• Ability to work independently and exercise sound judgment
• Advanced grammar and written/verbal communication skills
• Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR

Preferred Qualifications

• 5+ year’s administrative experience
• Experience supporting multiple leaders, including international travel support