Executive Assistant

Craig Bradford Associates, Inc.; Conshohocken (Montgomery County); On-site; USD 85,000 - 95,000; Full time

Job summary

Craig Bradford Associates, Inc. is seeking an experienced Executive Assistant to support the Chief People Officer in a fast-paced global environment. The role demands discretion, superb organization, and proactive partnership with senior leadership.

You will manage calendars across time zones, coordinate international travel, and craft polished presentations, reports, and executive communications. Collaboration with HR leadership and cross-functional teams will be key to driving high-impact

Qualifications

• 8+ years of progressive Executive Assistant or senior administrative experience.
• Direct experience supporting a C-Suite or senior executive is required.
• Strong calendar, travel and expense reporting management skills.
• Advanced proficiency with Microsoft Outlook, PowerPoint, Word, Excel and Teams.

Responsibilities

• Manage a complex executive calendar across multiple time zones.
• Coordinate domestic and international travel, itineraries, accommodations and expense reports.
• Prepare polished PowerPoint presentations, meeting materials, agendas and executive communications.
• Handle highly confidential information with discretion and professionalism.
• Support HR marketing, employee communications and social media initiatives.
• Coordinate HR Leadership Team meetings, offsites and employee events.
• Process and track benefits invoices and supporting documentation.
• Partner with other Executive Assistants to drive cross-functional initiatives.
• Lead special projects requiring organization, communication and follow-through.
• Act as professional point of contact for internal and external stakeholders.
• Identify opportunities to improve efficiency through technology and AI tools.

Skills

Executive calendar mgmt

C-suite support

Microsoft 365

PowerPoint skills

Travel coordination

Discretion and judgment

HR/People knowledge

Executive support

Education

Bachelor's degree or equivalent

Tools

Concur

SharePoint

Dynamics 365

Adobe Acrobat

Workday

Job description

Executive Assistant - supporting the Chief People Officer

Compensation: $85,000 to $95,000

Employment Type: Full-Time

Are you an experienced Executive Assistant who thrives in a fast-paced, global environment and enjoys being a trusted partner to senior leadership?

Our client is seeking an Executive Assistant to support the Chief People Officer (CPO) and, at times, members of the HR Leadership Team. This is a high-impact opportunity for a polished, highly organized professional who can anticipate needs, manage competing priorities, and operate with exceptional discretion and judgment.

Why This Opportunity Stands Out

• Direct support to a Chief People Officer / C-Suite executive
• Work with a global, innovative technology organization
• High-visibility role with exposure to senior leadership
• Opportunity to contribute to HR communications, marketing and employee engagement
• Leverage Microsoft 365, AI-enabled tools and other emerging technologies
• Lead special projects and cross-functional initiatives

What You'll Do

• Manage a complex executive calendar, including scheduling across multiple time zones and resolving conflicts
• Coordinate domestic and international travel, itineraries, accommodations and expense reporting
• Prepare polished PowerPoint presentations, meeting materials, agendas, reports and executive communications
• Handle highly confidential information with professionalism and discretion
• Support HR marketing, employee communications and social media initiatives
• Coordinate HR Leadership Team meetings, offsites, employee events and other key initiatives
• Process and track benefits invoices and supporting documentation
• Partner with other Executive Assistants and administrative professionals across the organization
• Lead special projects requiring strong organization, communication and follow-through
• Serve as a professional point of contact for internal and external stakeholders
• Identify opportunities to improve efficiency through technology and AI-enabled productivity tools
• Provide additional administrative support and handle special requests as needed

What We're Looking For

• 8+ years of progressive Executive Assistant or senior administrative experience
• Previous experience directly supporting a C-Suite or senior executive
• Strong experience managing complex calendars, travel and expense reporting
• Advanced proficiency with Microsoft Outlook, PowerPoint, Word, Excel and Teams
• Exceptional PowerPoint and executive presentation skills
• Strong technology aptitude and ability to quickly learn new systems and tools
• Experience supporting HR, People, Communications, Information Systems or another corporate function is strongly preferred
• Experience with employee communications, HR marketing or social media is a plus
• Bachelor's degree or equivalent combination of education and experience preferred
• Exceptional organization, attention to detail and ability to manage multiple priorities
• Excellent written and verbal communication skills
• Strong business judgment, discretion and ability to handle confidential informationAbility to anticipate needs, identify issues and recommend solutions
• Comfortable working in a global, cross-functional environment

Experience with Concur, SharePoint, Dynamics 365, Adobe Acrobat, Workday or similar enterprise systems is a plus. Experience using AI-enabled productivity tools is also highly valued.