Executive Assistant

The Trade Desk; New York (NY); Hybrid; USD 93,000 - 172,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to provide high-level administrative support to senior leadership in a dynamic New York City environment. This role requires a proactive individual with exceptional organizational skills and the ability to manage complex schedules and travel arrangements. You will be instrumental in ensuring seamless operations and communication across various departments. If you thrive in fast-paced settings and are adept at handling sensitive information with discretion, this opportunity offers a chance to make a significant impact within a forward-thinking organization that values its employees and promotes professional growth.

Benefits

Comprehensive healthcare (medical, dental, vision)

401k plan with company match

Short and long-term disability coverage

Basic life insurance

Parental leave

Vacation time up to 160 hours

Around 13 paid holidays per year

Employee Stock Purchase Plan

Qualifications

• 10-15+ years supporting C-Level/Senior Executives in fast-paced environments.
• Strong computer skills required, especially MS Office Suite and communication tools.

Responsibilities

• Provide high-level administrative support to the Executive Vice President.
• Manage complex schedules and travel arrangements efficiently.
• Handle sensitive situations with professionalism and confidentiality.

Skills

MS Office Suite (Outlook, Word, Excel, PowerPoint)

Zoom

Webex

Concur

Workday

Confluence

Excellent communication skills

Organizational skills

Confidentiality and discretion

Proactive initiative

Education

BS degree preferred

Job description

We are seeking an Executive Assistant in our New York City location. You will provide high-level administrative support to our Executive Vice President of North America Business Development, as well as another member of our leadership team. This highly visible position will interface with all levels of leadership, employees, clients, partners, and board directors. This is a fast- paced role that requires an extremely organized, articulate, and proactive individual with specific knowledge of the company and executive's needs.

What you'll do:

• Work closely with the executive, proactively anticipating expectations, needs and performance standards.


• Understand complex priorities to ensure that the executive's time is optimized with minimal input.


• Manage a multifaceted, continuously changing business and personal travel schedule ensuring it meets the needs of the business and personal priorities.


• Utilize knowledge of the company's business to effectively conduct research as needed for special projects.


• Handle sensitive situations with professionalism, integrity, confidentiality, and good judgment.


• Track, monitor, and guide progress of projects and action items to ensure they remain on course.


• Manage high volume calendar (domestic and international) - scheduling, organizing, and managing complicated and sometimes hectic schedules.


• You will be responsible for travel accommodations, expense reporting, calendar management, meeting logistics and preparation, document preparation and miscellaneous administrative functions as needed.


• Acting as a liaison for direct reports.


• Assist other TTD team members with special project deliverables as needed.


• Highly independent in coordinating activities between departments and outside parties.


• Independently organize team professional events, socials, offsites, etc.


• Coordinate on-going team rhythm of business, departmental meetings, etc.

Who you are:

• BS degree preferred or equivalent


• 10-15+ years of previous experience supporting C-Level/Senior Executives in a technology, advertising/marketing services, or other fast paced environments.


• Strong computer skills required (MS Office Suite - Outlook, Word, Excel, PowerPoint) prefer experience with Zoom, Webex or similar, Concur, Workday and Confluence strongly preferred.


• Incredibly proactive, able to take initiative and work efficiently with little direction.


• Experience with processing expense reporting.


• Excellent written, verbal and interpersonal communication skills to ensure successful interactions with all levels of employees and external contacts.


• Ability to handle heavy workload and thrive in a fast-paced work environment, constantly striving to add value, without losing focus.


• Manage multiple priorities and exhibit initiative, creativity, and flexibility.


• Work independently as well as part of a team to ensure that the needs of the business are always met, and that adequate assistant coverage is provided to the executives.


• Absolute confidentiality and discretion are critical.


• Highly resourceful and a fast learner, someone who takes the initiative to figure out what needs to be done.


• Excellent attention to details and follow through skills.


• Positive attitude and strong work ethic, can-do, roll-up your sleeves style.


• Excellent customer service skills and able to work well with different types of personalities.


• Ability to take ownership of assignments and show great accountability for work.


• Previous experience in a similar role for an advertising technology company is a plus.


• This role requires presence in the office 3 days a week with flexibility to be in additional days as needed.


• Must be able to travel as needed with the executive being supported.

#LI-LM2

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is The Trade Desk's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location. All employees may be eligible to become The Trade Desk shareholders through eligibility for stock-based compensation grants, which are awarded to employees based on company and individual performance. The Trade Desk also offers other compensation depending on the role such as sales-based incentives and commissions. Plus, expected benefits for this role include comprehensive healthcare (medical, dental, and vision) with premiums paid in full for employees and dependents, retirement benefits such as a 401k plan and company match, short and long-term disability coverage, basic life insurance, well-being benefits, reimbursement for certain tuition expenses, parental leave, sick time of 1 hour per 30 hours worked, vacation time for full-time employees up to 120 hours thru the first year and 160 hours thereafter, and around 13 paid holidays per year. Employees can also purchase The Trade Desk stock at a discount through The Trade Desk's Employee Stock Purchase Plan.

The Trade Desk also offers a competitive benefits package. Click here to learn more.

Note: Interns are not eligible for variable incentive awards such as stock-based compensation, retirement plan, vacation, tuition reimbursement or parental leave

At the Trade Desk, Base Salary is one part of our competitive total compensation and benefits package and is determined using a salary range. The base salary range for this role is

$93,800—$172,000 USD

As an Equal Opportunity Employer, The Trade Desk is committed to making our job application process accessible to everyone and toproviding reasonable accommodations for applicants with disabilities. If you have a disability or medical condition and requirean accommodation for any part of the application or hiring process,please contact us [e-mail]

You can also contact us using the same email address if you have a disability and need assistance to access our Company website.

When contacting us, please provide your contact information and specify the nature of your accessibility issue.