Executive Assistant

The Larko Group; New York (NY); On-site; USD 75,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support senior leadership in a dynamic financial services environment. This role offers the chance to manage critical projects, coordinate travel, and handle sensitive communications with utmost discretion. The ideal candidate will possess strong organizational skills and the ability to multitask effectively. Join a high-performing team where your contributions will make a significant impact and help drive key initiatives forward. If you're eager to grow your career while making a real difference, this opportunity is perfect for you.

Qualifications

• Experience supporting executive leadership in a fast-paced environment.
• Strong PC skills and effective communication abilities.

Responsibilities

• Manage expense reports and confidential communications.
• Organize meetings and travel plans for senior leadership.
• Handle sensitive information with discretion.

Skills

MS Outlook

MS Word

MS Excel

MS PowerPoint

Effective Communication

Multitasking

Judgment in Confidential Situations

Education

Bachelor's Degree

Job description

Direct message the job poster from The Larko Group

Director of Recruiting at The Larko Group

Our client, a top-tier financial services firm, is looking for a proactive, strategic professional to join their high-performing team. This is a standout opportunity to apply your sound judgment, initiative, and drive in a collaborative and fast-moving environment. In this role, you’ll work closely with senior leadership and external partners, taking ownership of projects from beginning to end. You’ll play a key role in high-impact initiatives, handling sensitive information with confidence and discretion.

If you're looking to grow your career while making a real difference, we’d love to hear from you.

Responsibilities

• Manage expense reports; create and prepare confidential communication; arrange comprehensive travel plans, itineraries, and agendas; and compile documents for travel-related meetings weekly.
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Communicates directly with the team and relevant stakeholders on matters related to projects and initiatives.
• Manage non-disclosures, including management of documents, correcting contract content where needed, and accurate management of all executed materials.
• Committee/Meeting organization; facilitating the technology, coordinating, and distributing all materials weekly, monthly, and quarterly for leadership meetings, earnings calls, etc.
• Complete lender reporting quarterly for each property.
• Run reports and assist analysts in retrieving additional information.
• Manage scheduling and travel plans for the Board of Directors' quarterly meeting.
• Work cooperatively with other administrative assistants in a positive partnership to back up each other smoothly.
• Perform additional tasks as needed by the team.

Ideal Experience

• Bachelor’s degree with current experience supporting executive leadership.
• Strong PC skills –MS Outlook, Word, Excel, and PowerPoint.
• Effective communication with outstanding writing skills.
• Advanced ability to organize, prioritize, multitask, and manage competing priorities.
• Tact, good judgment in confidential situations, and proven experience interacting with senior management.

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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