Executive Assistant

Barclays Capital; New York (NY); Presencial; USD 65 000 - 90 000; Tempo integral

Resumo da oferta

Barclays is seeking an Executive Assistant to support six Managing Directors in a fast-paced corporate environment. You will manage complex calendars, organize meetings, coordinate travel, prepare documents and presentations, and handle correspondence with precision and discretion.

Ideal candidates will demonstrate senior-level experience, advanced MS Office skills, and a proactive approach to prioritizing tasks while strengthening office operations and communications.

Qualificações

• Experience supporting senior-level executives in a corporate environment.
• Experience coordinating complex travel arrangements and expense reporting.
• Ability to manage executive calendars and prioritize tasks effectively.
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook in Windows environments.

Responsabilidades

• Manage six Managing Directors' calendars and coordinate meetings.
• Plan and arrange travel itineraries including flights, lodging, and ground transport.
• Prepare presentations and reports; manage correspondence and documentation.
• Maintain filing systems, records, and office supply management; support day-to-day operations.

Conhecimentos

Calendar management

Travel coordination

Expense reporting

MS Office proficiency

Ferramentas

Microsoft Word

Excel

PowerPoint

Outlook

Descrição da oferta de emprego

Job Description

Purpose of the role

To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed.

Accountabilities

• Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
• Management and facilitation of senior executive members meetings.

Analyst Expectations

• To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.
• Requires in-depth technical knowledge and experience in their assigned area of expertise
• Thorough understanding of the underlying principles and concepts within the area of expertise
• They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L - Listen and be authentic, E - Energise and inspire, A - Align across the enterprise, D - Develop others.
• OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.
• Will have an impact on the work of related teams within the area.
• Partner with other functions and business areas.
• Takes responsibility for end results of a team's operational processing and activities.
• Escalate breaches of policies / procedure appropriately.
• Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.
• Advise and influence decision making within own area of expertise.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
• Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.
• Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
• Make evaluative judgements based on the analysis of factual information, paying attention to detail.
• Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
• Guide and persuade team members and communicate complex / sensitive information.
• Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship - our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset - to Empower, Challenge and Drive - the operating manual for how we behave.

Join Barclays as an Executive Assistant, where you will play a pivotal role in supporting the day-to-day operations of a fast-paced and high-performing environment. In this position, you will provide comprehensive administrative support to six Managing Directors, ensuring their schedules, communications, and priorities are guided with precision and efficiency. As a key member of the team, you will be responsible for coordinating highly detailed calendars, organizing meetings, and facilitating seamless communication both internally and externally. You will handle a wide range of administrative tasks, including preparing documents and presentations, guiding correspondence, arranging travel logistics, and maintaining accurate records. By supporting senior leadership and collaborating with cross-functional teams, you will contribute directly to improving overall productivity and operational effectiveness, helping to ensure the smooth running of the office and the broader organization.

To be successful as an Executive Assistant, you should have experience with:

• Working with senior-level executives in a corporate environment
• Coordinating complex travel arrangements, preparing expense reports, and managing executive calendars
• Demonstrating excellent computer skills, including proficiency in Microsoft Word for Windows, Excel, PowerPoint, and Outlook

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