Executive Assistant

Lensa; New York (NY); On-site; USD 100,000 - 125,000; Full time

Job summary

Lensa is seeking a professional executive assistant in New York City to support a temporary transition during a parental leave. This role entails extensive calendar management, travel coordination, and flexible response to varying administrative demands within an asset management environment. The ideal candidate will exhibit a strong can-do attitude along with at least 5 years of administrative support experience, particularly in high-level executive settings.

Qualifications

• Minimum 5 years of administrative support experience, preferably with C-Suite executives.
• Strong Microsoft skills; specifically Outlook, Excel, Word, and PowerPoint.
• Experience with CRM systems; ability to learn quickly.

Responsibilities

• Manage executives’ calendars, making and rescheduling appointments.
• Coordinate travel both domestic and international.
• Assemble and prepare meeting materials for clients and prospects.

Skills

Microsoft Office

Calendar Management

Travel Coordination

Data Entry

Confidentiality

Initiative

Tools

Concur

CRM (DealCloud)

Job description

2 days ago Be among the first 25 applicants

Lensa is the leading career site for job seekers at every stage of their career. Our client, US Tech Solutions, is seeking professionals in New York, NY. Apply via Lensa today!

Job Responsibilities

This unique position requires a professional executive assistant to step into an asset management environment, within the investor solutions group, with an open mind to take on anything and everything during an administrative transitional period and a parental leave of absence. Flexibility will be a key attribute as responsibilities will increase during the temporary coverage; to include ad hoc projects, travel arrangements (both international and domestic), heavy calendar management, dinner and lunch reservations, conference and roadshow planning, data entry and meeting tracking. Ultimately it is Hiring manager’s intention to hire on a permanent basis and this position will be assessed on adaptability to new processes, flexibility to meet the needs of the business, and demonstrating a positive team-oriented attitude.

Responsibilities

• Meeting Materials – assembling information and materials; print and prepare (pdf, e-mail, bind, ship, upload, etc.) marketing presentations and reports for clients and prospects
• Coordinate refreshments, guest registration with security and greeting of guests for in-office meetings
• Manage CRM database for supporting group to ensure investor and prospect meetings are captured in DealCloud to include contact information, dates, notes. Printing reports upon request
• Complete expense reports via Concur
• Compliance presentation approval process via AdMaster
• Coordinate Travel both domestic and international including scheduling flights, reserving car services, making dinner and lunch reservations, scheduling external/roadshow meetings, obtaining visas; must be able to reschedule, when both in and out of the office if needed, based on last minute schedule changes.
• Manage executives’ calendars, making and rescheduling appointments and travel arrangements, ensuring they stay on schedule, acting as a true gatekeeper
• Work with other support team members, including affiliate executive and admins, providing general administrative assistance as needed
• Assist with ad hoc projects as assigned
  
  

Qualifications

• Minimum of 5-years of administrative support experience, preferably supporting C-Suite executives
• Strong Microsoft skills; Outlook, Excel, Word, and PowerPoint
• Experience with Concur, CRM (DealCloud) preferred; ability to learn software systems quickly
• Bring confidence, can-do attitude
• Ability to anticipating events, acting ahead of time; initiative-taking mindset
• Ability to maintain confidentiality of all sensitive and confidential information and issues
• Ability to be resourceful with little assistance
  
  

About US Tech Solutions

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com (http://www.ustechsolutionsinc.com) .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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