Executive Assistant

Russell Tobin; New York (NY); Híbrido; USD 55.000 - 62.000; A tiempo parcial

Descripción de la vacante

Russell Tobin & Associates is seeking an Executive Assistant for a 3+ month contract in New York City. You will support three Product Area Leads across product, design, and engineering, with high-volume calendar management and travel coordination.

You will partner with recruiting to schedule interviews and help move candidates through the hiring process. The role requires 2–5 years of experience, strong scheduling, and the ability to manage multiple stakeholders in a fast-paced environment.

Formación

• 2–5 years of experience preferred; does not need to be a senior EA.
• Strong scheduling and calendar management experience
• Recruiting Coordinator (RC) background is highly relevant, particularly someone who transitioned into an EA role, even recently
• Comfortable managing a high volume of requests and multiple stakeholders
• Organized, proactive, adaptable, and eager to develop their EA skills
• Experience with Ashby, Google Workspace, and Slack is a plus

Responsabilidades

• This EA will support three Product Area Leads who oversee functions across product, design, and engineering.
• Extremely high-volume and complex calendar management across three busy leaders
• Partner closely with recruiting to schedule interviews and help move candidates through the hiring process for these leaders
• Support travel coordination and booking as needed; leaders generally handle some of their own travel
• Manage competing priorities and frequent scheduling changes

Conocimientos

Calendar management

Recruiting coordination

Stakeholder management

Herramientas

Ashby

Google Workspace

Slack

Descripción del empleo

Russell Tobin & Associates is currently seeking a Executive Assistant, 3+ Months Contract role for one of our Fortune 500 clients, for New York City, NY 10012 (Hybrid).

Position: Executive Assistant

Location: New York City, NY 10012 (Hybrid)

Duration: 3+ months will possible extension

Pay rate: $40-45/hr on w2

Primary Duties and Responsibilities:

• This EA will support three Product Area Leads who oversee functions across product, design, and engineering.
• Extremely high-volume and complex calendar management across three busy leaders
• Partner closely with recruiting to schedule interviews and help move candidates through the hiring process for these leaders
• Support travel coordination and booking as needed; leaders generally handle some of their own travel
• Manage competing priorities and frequent scheduling changes

Ideal Candidate Profile

• 2–5 years of experience preferred; does not need to be a senior EA
• Strong scheduling and calendar management experience
• Recruiting Coordinator (RC) background is highly relevant, particularly someone who transitioned into an EA role, even recently
• Comfortable managing a high volume of requests and multiple stakeholders
• Organized, proactive, adaptable, and eager to develop their EA skills
• Experience with Ashby, Google Workspace, and Slack is a plus

For workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.