Executive Assistant

Loenbro; Nashville (TN); On-site; USD 79,100 - 158,200; Full time

Benefits offered by this job

Collaborative, team-oriented culture.

Opportunities for company involvement.

Competitive pay and benefits package.

Job summary

A dynamic corporate office in Nashville, TN, seeks an Executive Assistant to provide executive support and manage various office tasks. In this role, you will be responsible for coordinating company events, managing staffing allocations, and assisting the General Manager with their schedule. The ideal candidate will have at least 2 years of administrative experience, be detail-oriented, and possess excellent communication skills. Fluent English is required, and familiarity with MS Office is essential. A collaborative culture and competitive benefits await you.

Qualifications

• 2+ years’ experience in an administrative role in a fast-paced environment.
• Spanish speaking is preferred.

Responsibilities

• Answer front desk phone calls and greet everyone coming into the office.
• Coordinate and manage workforce allocation across jobsites.
• Serve as the primary point of contact for staffing agencies.
• Provide executive support and manage GM’s schedule.
• Manage and coordinate New Hire Orientation.

Skills

Fluent in English

Notary is required

Proficient in MS Office products

Strong time management skills

Excellent communication skills

Detail-oriented

Ability to work well with others

Education

BA degree from an accredited university

Job description

Executive Assistant

Location: Nashville, TN | Salary: $79,100.00-$158,200.00

Job Roles And Responsibilities

• Answer front desk phone calls and greet everyone coming into the office
• Coordinating company events including but not limited to trainings, all hands meeting, foreman meetings and so forth
• Coordinate and manage workforce allocation across jobsites to ensure proper staffing levels
• Serve as the primary point of contact for staffing agencies and temporary labor providers
• Track temporary employee start/end dates, assignments, and compliance documentation
• Provide executive support and manage GM’s schedule
• Office ordering and stocking
• Mail collection and distribution
• New Hire jobsite assignments in direction of general superintendent
• Interdepartmental communication for marketing and events
• Manage and coordinate New Hire Orientation
• Notary duties
• Keep the front office, conference room and break room clean and organized daily
• Demonstrate and embrace our company values, our PACT: People, Advance Process, Community, and Trusting Relationships
• Other duties as assigned

Job Requirements

• Fluent in English
• Notary is required
• Proficient in MS Office products
• 2+ years’ experience in an administrative role in a fast-paced environment
• BA degree from an accredited university is preferred
• Spanish speaking is preferred
• Strong time management skills
• Excellent communication skills
• Detail-oriented
• Ability to work well with others

Why Loenbro?

• Collaborative, team-oriented culture.
• Opportunities to get involved in company events and initiatives.
• Competitive pay and benefits package.
• A chance to be the heartbeat of our corporate office!

Get notified about new Executive Assistant jobs in Nashville, TN.