Office Administrator

CFS; Nashville (TN); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Validated parking

Job summary

CFS in Nashville, TN is seeking an Office Administrator to support daily operations in a fully on-site environment. This role requires a proactive, detail-oriented professional who can juggle multiple duties and keep the office running smoothly.

The position offers a $50,000–$55,000 annual salary in a CRE setting with a collaborative team and parking validation provided. On-site work Monday through Friday, 8:00–5:00.

Qualifications

• Strong organizational skills and attention to detail.
• Experience with high-volume data entry and document management.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication.
• Proficiency in MS Office (Outlook, Word, Excel).
• On-site in Nashville, TN.

Responsibilities

• Answer and direct incoming phone calls and greet visitors.
• Prepare conference rooms and coordinate meetings, schedules, and catering.
• Maintain office supplies and overall office organization.
• Manage mail, packages, and deliveries.
• Assist with monthly check runs and bank reconciliations.

Skills

Front-facing communication

Organizational skills

Data entry

Multi-tasking

MS Office

Verbal and written comms

Education

High school diploma

Administrative coursework

Tools

Outlook

Excel

Word

Accounting software

Job description

Nashville, TN 37203 / Fully Onsite / M-F 8:00 – 5:00

Salary Range: $50,000 - $55,000

Industry: Commercial Real Estate

About The Opportunity - Office Administrator

Our client is seeking a highly organized and proactive Office Administrator to support daily office operations in a fully on-site environment in Nashville. This role is ideal for a detail-oriented professional who enjoys wearing multiple hats, providing exceptional administrative support, and helping maintain an efficient and welcoming workplace.

Why Work Here?

Join a collaborative team where your contributions are valued and visible. This is an excellent opportunity for someone who enjoys variety in their day, thrives in a people-focused environment, and wants to play a key role in keeping business operations running smoothly. Validated parking provided.

Key Responsibilities - Office Administrator

• Answer and direct incoming phone calls while serving as the first point of contact for visitors
• Prepare conference rooms and coordinate meetings, schedules, lunches, and catering arrangements
• Maintain office supplies, common areas, breakrooms, and overall office organization
• Manage incoming and outgoing mail, packages, and deliveries
• Assist with monthly check runs and bank reconciliation activities
• Prepare and distribute monthly tenant invoices and statements
• File, scan, and organize invoices and support documentation
• Update and maintain tenant sales records and related reporting
• Provide administrative and operational support to multiple departments
• Assist with special projects, office initiatives, and other assigned ad hoc admin tasks
• Support data entry efforts related to system migration projects

Qualifications - Office Administrator

• Previous experience in office administration, reception, administrative support, or office coordination
• Comfortable serving as a professional, front-facing representative for the organization
• Strong organizational skills with excellent attention to detail
• Experience with high-volume data entry and document management
• Ability to scan, file, and maintain accurate records
• Strong verbal and written communication skills
• Experience coordinating meetings, calendars, and office logistics
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Basic accounting or bookkeeping experience, including invoice processing, check runs, or bank reconciliations preferred
• Positive, self-motivated, and team-oriented approach
• Ability to work fully onsite in Nashville, TN
• High school diploma or equivalent required; additional administrative or business coursework preferred
• Experience with property management, accounting software, or system conversions is a plus

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