Executive Assistant

Roseland Ceasefire Project; Calumet Park (IL); Presencial; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Roseland Ceasefire Project is seeking an experienced Executive Assistant to provide high‑level administrative and strategic support to the Executive Leadership team. The role involves managing time, priorities, and communications to enhance leadership efficiency.

You will coordinate complex travel, prepare reports, and maintain confidential records while acting as a liaison among executives, staff, clients, and external partners. Strong organizational skills are essential.

Formación

• Associate's or bachelor's degree required.
• 5+ years of administrative or executive support.
• Experience supporting senior leaders or C‑suite executives.
• Proficient in Microsoft/Google Office Suite.
• Experience producing management-level reports.
• Ability to engage with diverse clients and stakeholders.

Responsabilidades

• Manage executives' calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel arrangements.
• Screen calls and emails; respond on behalf of executives when appropriate.
• Prepare reports, presentations, meeting agendas, and other documents.
• Organize meetings, conferences, and special events.
• Take minutes and track action items for follow-up.
• Maintain confidential files and sensitive information.
• Prioritize requests and resolve scheduling conflicts.
• Liaise between executives, employees, clients, vendors, and stakeholders.
• Monitor deadlines and ensure executives are prepared for meetings.

Conocimientos

Organizational skills

Time-management

Written & verbal communication

Confidentiality

Microsoft Office Suite

Calendar management

Travel coordination

Multitasking

Interpersonal skills

Educación

Associate's or Bachelor's degree

Experience supporting senior leaders or C-suite

Herramientas

Google Workspace

Descripción del empleo

Job Description

Job Description

** ESSENTIAL FUNCTION/DUTY:**

The Executive Assistant, or Personal Executive Assistant, provides high-level administrative and strategic support to the Executive Leadership team, helping manage their time, priorities, and communications efficiently.

** EXECUTIVE ASSISTANT DUTIES AND RESPONSIBILITIES:**

• Manage executives' calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Screen phone calls, emails, and correspondence, responding on behalf of the executive when appropriate.
• Prepare reports, presentations, meeting agendas, and other business documents.
• Organize and coordinate meetings, conferences, and special events.
• Take meeting minutes and track action items to ensure timely follow-up.
• Maintain confidential files, records, and sensitive information with discretion.
• Prioritize incoming requests and resolve scheduling conflicts.
• Serve as a liaison between executives, employees, clients, vendors, and external stakeholders.
• Monitor deadlines and ensure executives are prepared for meetings and presentations.
• Conduct research and compile information for business decisions and projects.
• Assist with budget tracking, expense reports, and invoice processing.
• Coordinate office operations and support administrative projects as needed.
• Manage correspondence and maintain accurate filing systems.
• Handle special projects and perform additional duties assigned by the executive.

** Key Skills**

• Excellent organizational and time-management skills
• Strong written and verbal communication
• High level of professionalism and confidentiality
• Proficiency in Microsoft Office Suite and Google Workspace
• Calendar and travel management
• Problem-solving and decision‑making abilities
• Attention to detail and accuracy
• Ability to multitask and prioritize effectively
• Interpersonal and customer service skills
• Adaptability in a fast‑paced environment

** EDUCATION AND/OR EXPERIENCE:**

• Associate's or bachelor's degree
• Experience supporting senior leaders or C‑suite executive
• Proficient in Microsoft/Google Office Suite
• Experience producing management‑level reports
• Understanding of information security
• At least five years’ experience working with people from various ethnic, economic, and educational backgrounds, both as colleagues and as clientele
• Candidate must feel comfortable engaging in community‑based services and organizations
• Experience developing and retaining relationships with other service providers
• Proven Crisis intervention training or knowledge
• Ability to demonstrate critical thinking
• Requires mobility to work with a community‑based caseload.
• Ability to maintain assigned community and home‑based services.
• Ability to work effectively with diverse individuals and groups3–7+ years of administrative or executive support experience