Executive Assistant

Insight Global (United States); Nashville (TN); On-site; USD 60,000 - 100,000; Full time

Job summary

Insight Global is seeking an Executive Assistant & Office Manager local to the Nashville area to support two co-founders and help keep day-to-day business running smoothly.

The role manages calendars, inboxes, travel, meetings, events, gifting, and personal requests while owning office operations, vendor coordination, supplies, onboarding, and upkeep. The ideal candidate is polished, highly detail-oriented, discreet, and able to adapt quickly in a fast-paced environment.

Qualifications

• 3+ years of Executive Assistant experience supporting senior leadership.
• Exceptional attention to detail, urgency, and ability to juggle competing priorities.
• Polished communication skills and strong professionalism.
• High level of discretion and judgment with confidential information.
• Experience with calendar management, inbox support, travel, and meeting coordination.
• Flexible, proactive, and comfortable working independently in a fast-paced environment.
• Tech-savvy and comfortable with Google Workspace or similar platforms.
• Willingness to provide both executive/personal support and hands‑on office management.

Responsibilities

• Manage complex calendars, inboxes, travel, meetings, and team events, client gifting, and occasional personal requests.
• Own office operations, including vendor coordination, supplies, packages, office upkeep, and new-hire onboarding.
• Work closely with a small, fast-paced team and balance strategic executive support with hands-on, last-minute needs.

Skills

Executive support

Calendar management

Travel coordination

Inbox management

Office management

Vendor coordination

Communication skills

Discretion

Tools

Google Workspace

Job description

JOB DESCRIPTION:

Insight Global is looking for an Executive Assistant & Office Manager local to the Nashville area to support two co-founders and help keep the day-to-day business running smoothly. This person will manage complex calendars, inboxes, travel, meetings, team events, client gifting, and occasional personal requests. They will act as a trusted extension of leadership, anticipating needs, communicating professionally on their behalf, and handling sensitive information with a high level of discretion. This role will also take ownership of office operations, including vendor coordination, supplies, packages, office upkeep, and new-hire onboarding. They will work closely with a small, fast-paced team and should be comfortable jumping between strategic executive support and hands‑on, last‑minute needs. The ideal candidate is polished, highly detail-oriented, resourceful, and responsive, with the flexibility to work in the gray, solve problems quickly, and grow alongside the business.

• 3+ years of Executive Assistant experience supporting senior leadership


• Exceptional attention to detail, urgency, and ability to juggle competing priorities


• Polished communication skills and strong professionalism


• High level of discretion and judgment with confidential information


• Experience with calendar management, inbox support, travel, and meeting coordination


• Flexible, proactive, and comfortable working independently in a fast-paced environment


• Tech-savvy and comfortable with Google Workspace or similar platforms


• Willingness to provide both executive/personal support and hands‑on office management