Executive Administrative Assistant

CFS; Franklin (TN); Presencial; USD 65 000 - 75 000; Tempo integral

Resumo da oferta

CFS in Franklin, TN is seeking an Executive Administrative Assistant to support a senior leadership team at a growing headquarters. The role balances executive support, office operations, and coordinating high-impact meetings and events, creating seamless experiences for leadership and staff.

This onsite, Monday–Friday position offers visibility with CFO, CEO, and CHRO, the chance to shape culture, and involvement in planning company events and meetings.

Qualificações

• 3-5+ years minimum of experience supporting senior leadership teams.
• Demonstrated experience coordinating corporate events, leadership meetings, or company functions.
• Strong project coordination skills with the ability to manage multiple event details and deadlines.
• Experience managing calendars, scheduling meetings, and coordinating executive travel.

Responsabilidades

• Manage complex executive calendars and scheduling across multiple time zones.
• Coordinate executive travel, accommodations, itineraries, and logistics.
• Lead planning and execution of company events, leadership meetings, team gatherings, and special projects.
• Coordinate event logistics including venue arrangements, catering, agendas, communications, and day-of execution.

Conhecimentos

Calendar management

Event coordination

Executive support

Microsoft Office

Microsoft Teams

Time management

Ferramentas

PowerPoint

Excel

Descrição da oferta de emprego

Industry: Healthcare / Home Care Services

About The Opportunity - Executive Administrative Assistant

This is an exciting opportunity to support a senior executive leadership team at a growing headquarters location. The ideal candidate will thrive in a fast-paced environment, balancing executive support, office operations, and a strong focus on coordinating high-impact meetings, events, and company functions. This role is perfect for someone who enjoys creating seamless experiences, managing details, and serving as a trusted partner to leadership.

Franklin, TN / Fully Onsite M-F

Salary Range: $65,000 - $75,000

Industry: Healthcare / Home Care Services

About The Opportunity - Executive Administrative Assistant

This is an exciting opportunity to support a senior executive leadership team at a growing headquarters location. The ideal candidate will thrive in a fast-paced environment, balancing executive support, office operations, and a strong focus on coordinating high-impact meetings, events, and company functions. This role is perfect for someone who enjoys creating seamless experiences, managing details, and serving as a trusted partner to leadership.

Why Work Here?

• High-visibility role supporting key business leaders (CFO, CEO, and CHRO)
• Opportunity to help shape culture within a growing new headquarters environment
• Significant involvement in planning and executing company events, meetings, and executive gatherings
• Collaborative, service-oriented culture that values initiative and professionalism
• Long-term career potential

Key Responsibilities - Executive Administrative Assistant

• Manage complex executive calendars and scheduling across multiple time zones
• Coordinate executive travel, accommodations, itineraries, and logistics
• Lead planning and execution of company events, leadership meetings, team gatherings, and special projects
• Coordinate event logistics including venue arrangements, catering, agendas, communications, and day-of execution
• Support office operations and administrative functions for the headquarters location
• Manage meeting preparation, materials, and follow-up communications
• Maintain organized records, documentation, and communications using Microsoft Teams and Office applications
• Prioritize and manage multiple executive requests while maintaining exceptional responsiveness and attention to detail
• Serve as a key resource for ensuring professional and seamless experience for employees, visitors, and leadership events
• Be a primary point of contact for C-Suite executives and serve as a friendly in-office presence

Qualifications - Executive Administrative Assistant

• 3-5+ years minimum of experience supporting senior leadership teams
• Demonstrated experience coordinating corporate events, leadership meetings, off-site meetings, or company functions
• Strong project coordination skills with the ability to manage multiple event details and deadlines simultaneously
• Experience managing calendars, scheduling meetings, and coordinating executive travel
• Advanced Microsoft Office skills, including Excel and PowerPoint
• Proficiency with Microsoft Teams
• Excellent organizational, communication, and prioritization abilities
• Self-starter with a high level of professionalism, accountability, and discretion
• Service-oriented, adaptable, and highly responsive approach to supporting executives and company events
• Comfortable working onsite in a fast-paced and evolving office environment

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