Executive Assistant

Noon Energy; Mountain View (CA); On-site; USD 100,000 - 140,000; Full time

Job summary

An innovative company is seeking an Executive Assistant to support its CEO and executive team during a critical growth phase. This role demands exceptional organizational and communication skills, as well as a proactive mindset to streamline operations in a fast-paced startup environment. The ideal candidate will thrive in managing complex schedules, facilitating external communications, and embodying the company's values. If you're ready to make a significant impact in the renewable energy sector, this opportunity is perfect for you.

Benefits

Health coverage (90% premiums)

401(k) plan with employer matching

Generous paid time off

On-site team lunches

Stock options eligibility

Qualifications

• 5+ years supporting C-level executives in a tech environment.
• Exceptional communication and organizational skills.
• Experience managing confidential information discreetly.

Responsibilities

• Manage the CEO’s calendar and logistics for meetings.
• Provide high-level administrative support to the executive team.
• Organize and manage recurring meetings and office operations.

Skills

C-level executive support

Calendar management

Communication skills

Proactive problem-solving

Detail-oriented

Tech-savvy

Tools

Google Workspace

Microsoft Office

Mac OS

Job description

Mountain View, California, United States

About the Role

Noon Energy, a Series A Ultra-long duration energy storage company that is developing novel solutions to solve the renewable energy intermittency problem, is seeking an experienced Executive Assistant (EA) to support our CEO and executive team during a pivotal growth phase. This role will work closely with our CEO and Chief of Staff and is instrumental in ensuring seamless day-to-day operations and supporting our leadership’s ability to drive strategic initiatives. As EA, you’ll bring structure, precision, and exceptional communication skills to a fast-moving environment, enabling leaders to focus on scaling Noon’s breakthrough energy technology.

What You’ll Do

Core Responsibilities:

• Manage and optimize the CEO’s calendar, ensuring smooth coordination in a fast-paced startup environment.
• Prepare the CEO for all daily meetings by organizing logistics, updating agendas and materials, booking rooms, and tracking follow-up actions.
• Provide high-level administrative support to the CEO and executive team, including complex scheduling, calendar management, and travel arrangements.
• Coordinate and facilitate external visits from candidates, investors, and strategic partners.
• Represent the CEO with professionalism and discretion, managing internal and external communications on their behalf.
• Help manage the CEO’s inbox by identifying high-priority emails, tracking follow-ups, and flagging urgent items early and throughout the day.
• Organize and manage recurring meetings such as company all-hands and cross-functional team syncs.
• Oversee general office operations, including attendance tracking and preparations for team and visitor needs.
• Act as a culture ambassador, embodying and promoting Noon’s values and internal culture.

Secondary Responsibilities:

• Help streamline internal processes and administrative systems.
• Help coordinate office snacks, lunches and team birthday celebrations.
• Support onboarding and orientation for new team members.
• Help plan team and executive events, including seasonal celebrations and offsite.
• Help manage team “swag”!
• Provide support to the Chief of Staff on ad hoc projects for Noon.

What You’ll Bring

Experience & Skills:

• 5+ years of experience supporting C-level executives, ideally within a startup or scaling tech environment.
• Self-starter mindset with a proactive, solutions-oriented attitude.
• Calm under pressure, capable of managing multiple priorities with excellent judgment.
• Highly organized, detail-oriented, and systems-minded.
• Experience and ease handling confidential information with the utmost discretion.
• Impeccable verbal and written communication skills.
• Tech-savvy: proficient in Google Workspace, Mac OS, Microsoft Office, Microsoft Excel, Microsoft Powerpoint
• Comfortable working in a technical, mission-driven environment.
• Professionalism, integrity, and reliability in interfacing with senior stakeholders.

You’re likely a strong fit if you are:

• Extremely organized and process-driven.
• Emotionally intelligent and capable of building rapport with diverse individuals.
• Positive and team-oriented with a servant leader mindset, looking to support team members.
• Calm and composed when navigating ambiguity or urgency.
• Driven to improve systems and support others at the highest level.

Location

This role is based in Mountain View, CA, with a requirement to be in-office 5 days per week.

Competitive Salary: $100,000 – $140,000, depending on experience

Equity: Eligible for stock options

Health Coverage: Noon covers 90% of employee premiums and approximately 60% for dependents (medical, dental, and vision)

Retirement: 401(k) plan with employer matching

Leave: Generous paid time off, paid holidays, and parental leave eligibility

Perks: On-site team lunches and more

Equal Opportunity at Noon EnergyNoon Energy is proud to be an equal opportunity employer. We are committed to building a diverse and inclusive team and strongly encourage candidates from underrepresented backgrounds to apply.

Application Process

Interested candidates should apply at https://www.noon.energy/careers or via LinkedIn.com. The hiring process will include an application review, vision and values screening call, skills and expertise interview, technical interview, on-site interview, benefits review, and offer negotiation. Reference checks will be conducted before finalizing the offer.

About Noon Energy

Noon Energy is an ultra-long duration energy storage company that is developing novel solutions to solve the renewable energy intermittency problem, enabling a resilient, secure, and affordable energy future. Founded in 2018 by Chris Graves and Kalee Whitehouse, Noon Energy has developed a revolutionary battery technology for ultra-long duration energy storage of 100+ hours that stores energy using abundant materials, such as carbon and oxygen, instead of relatively scarce metals like lithium. Noon Energy has raised over $50 million in venture capital and government grants to date from Clean Energy Ventures, Prime Impact Fund, At One Ventures, Aramco Ventures, and others.

Our values are woven into how we hire, collaborate, and make decisions. If you want to be part of a team reimagining how the world runs on clean energy, we’d love to hear from you.

Noon Energy is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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