Executive Assistant

Noon; Mountain View (CA); On-site; USD 100,000 - 140,000; Full time

Job summary

A leading company in renewable energy is seeking an Executive Assistant to support the CEO and executive team. This role requires excellent organizational and communication skills, with responsibilities including calendar management, meeting preparation, and office operations. The ideal candidate is proactive, detail-oriented, and able to thrive in a fast-paced environment.

Benefits

On-site team lunches

Generous paid time off

Health Coverage

401(k) plan with employer matching

Qualifications

• 5+ years supporting C-level executives in a startup.
• Experience handling confidential information with discretion.

Responsibilities

• Manage CEO's calendar and logistics for meetings.
• Provide high-level administrative support to executives.

Skills

Organization

Communication

Proactive mindset

Detail-oriented

Tech-savvy

Tools

Google Workspace

Microsoft Office

Excel

PowerPoint

Job description

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About The Role

Noon Energy, a Series A ultra-long duration energy storage company developing innovative solutions to address renewable energy intermittency, is seeking an experienced Executive Assistant (EA) to support our CEO and executive team during a pivotal growth phase. This role will work closely with the CEO and Chief of Staff, ensuring seamless daily operations and supporting strategic initiatives. As EA, you'll bring structure, precision, and excellent communication skills to a dynamic environment, enabling leaders to focus on scaling Noon’s breakthrough energy technology.

What You’ll Do

Core Responsibilities:

• Manage and optimize the CEO’s calendar, ensuring smooth coordination in a fast-paced startup environment.
• Prepare the CEO for all daily meetings by organizing logistics, updating agendas and materials, booking rooms, and tracking follow-up actions.
• Provide high-level administrative support to the CEO and executive team, including complex scheduling, calendar management, and travel arrangements.
• Coordinate and facilitate external visits from candidates, investors, and strategic partners.
• Represent the CEO with professionalism and discretion, managing internal and external communications on their behalf.
• Help manage the CEO’s inbox by identifying high-priority emails, tracking follow-ups, and flagging urgent items early and throughout the day.
• Organize and manage recurring meetings such as company all-hands and cross-functional team syncs.
• Oversee general office operations, including attendance tracking and preparations for team and visitor needs.
• Act as a culture ambassador, embodying and promoting Noon’s values and internal culture.

Secondary Responsibilities:

• Help streamline internal processes and administrative systems.
• Help coordinate office snacks, lunches, and team birthday celebrations.
• Support onboarding and orientation for new team members.
• Help plan team and executive events, including seasonal celebrations and offsite.
• Help manage team “swag”!
• Provide support to the Chief of Staff on ad hoc projects for Noon.

What You’ll Bring

Experience & Skills:

• 5+ years of experience supporting C-level executives, ideally within a startup or scaling tech environment.
• Self-starter mindset with a proactive, solutions-oriented attitude.
• Calm under pressure, capable of managing multiple priorities with excellent judgment.
• Highly organized, detail-oriented, and systems-minded.
• Experience and ease handling confidential information with the utmost discretion.
• Impeccable verbal and written communication skills.
• Tech-savvy: proficient in Google Workspace, Mac OS, Microsoft Office, Excel, PowerPoint
• Comfortable working in a technical, mission-driven environment.
• Professionalism, integrity, and reliability in interfacing with senior stakeholders.

You're likely a strong fit if you are:

• Extremely organized and process-driven.
• Emotionally intelligent and capable of building rapport with diverse individuals.
• Positive and team-oriented with a servant leader mindset, looking to support team members.
• Calm and composed when navigating ambiguity or urgency.
• Driven to improve systems and support others at the highest level.

Location

This role is based in Mountain View, CA, with a requirement to be in-office 5 days per week.

Compensation & Benefits

• Competitive Salary: $100,000 – $140,000, depending on experience
• Equity: Eligible for stock options
• Health Coverage: Noon covers 90% of employee premiums and approximately 60% for dependents (medical, dental, and vision)
• Retirement: 401(k) plan with employer matching
• Leave: Generous paid time off, paid holidays, and parental leave eligibility
• Perks: On-site team lunches and more

Equal Opportunity at Noon Energy

Noon Energy is proud to be an equal opportunity employer. We are committed to building a diverse and inclusive team and strongly encourage candidates from underrepresented backgrounds to apply.

Application Process

Interested candidates should apply at https://www.noon.energy/careers or via LinkedIn. The hiring process includes application review, screening call, skills and expertise interview, technical interview, on-site interview, benefits review, and offer negotiation. Reference checks will be conducted before finalizing the offer.

About Noon Energy

Noon Energy develops ultra-long duration energy storage solutions to address renewable energy intermittency, enabling a resilient, secure, and affordable energy future. Founded in 2018, Noon Energy has developed a revolutionary battery technology for 100+ hours energy storage, using abundant materials like carbon and oxygen, instead of scarce metals like lithium. The company has raised over $50 million from venture capital and government grants from notable investors.

Our values guide our hiring, collaboration, and decision-making. Join us if you want to be part of a team reimagining the future of clean energy.

Noon Energy is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, disability, or other protected characteristics.