Executive Assistant

Maven Recruiting Group; Mountain View (CA); On-site; USD 180,000 - 200,000; Full time

Job summary

Maven Recruiting Group in Mountain View, CA is seeking an exceptional Executive Assistant / Office Operations to partner directly with the CEO during a period of rapid growth. This highly visible role supports a fast-moving executive and helps shape day-to-day operations of a growing headquarters.

Ideal candidates have 8+ years supporting a CEO or C-level in a high-growth environment, with proven travel management, superb organizational skills, and discretion.

Qualifications

• 8+ years of experience supporting a CEO or C-level in a high-growth environment.
• Experience managing extensive domestic and international executive travel.
• Exceptional organizational skills with meticulous attention to detail.
• High emotional intelligence, sound judgment, and absolute discretion.
• Willingness to provide after-hours support as priorities demand.
• Experience supporting office operations or workplace initiatives is highly preferred.
• Proficiency with Google Workspace, Microsoft Office, and modern AI productivity tools.

Responsibilities

• Manage a highly complex calendar across multiple time zones, anticipating conflicts and shifting priorities.
• Coordinate extensive domestic and international travel, including detailed itineraries and last-minute changes.
• Prepare meeting agendas, presentations, briefing materials, and follow-up action items.
• Manage confidential communications with exceptional professionalism and discretion.
• Anticipate executive needs, solve problems proactively, and keep priorities moving forward.
• Serve as a trusted liaison between the CEO and internal and external stakeholders.
• Support board meetings, leadership offsites, and executive events.
• Help oversee the day-to-day operations of the growing office, partnering with vendors, facilities, and workplace teams.
• Assist with onboarding logistics, office operations, inventory management, and workplace initiatives as the company scales.
• Build systems and processes that improve efficiency for both the CEO and the broader organization.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Stakeholder liaison

After-hours support

Office operations

AI productivity tools

Tools

Google Workspace

Microsoft Office

AI productivity tools

Job description

Executive Assistant / Office Operations to CEO

Location: Mountain View, CA (Onsite 5 days/week)

Compensation: $180,000-$200,000+ DOE + exceptional benefits, equity, and perks

Industry: Mission-Driven, Hypergrowth Technology

About The Opportunity

A mission-driven, hypergrowth technology company is seeking an exceptional Executive Assistant / Office Operations professional to partner directly with its CEO during an exciting period of rapid growth. This is a highly visible role at the center of the organization, supporting a fast-moving executive while helping shape the day-to-day operations of a growing headquarters. This role requires someone who is incredibly dialed in, comfortable with a 24/7 mentality, and able to support an executive who travels extensively both domestically and internationally throughout the year.

Responsibilities

• Manage a highly complex calendar across multiple time zones, anticipating conflicts and shifting priorities.
• Coordinate extensive domestic and international travel, including detailed itineraries and last‑minute changes.
• Prepare meeting agendas, presentations, briefing materials, and follow‑up action items.
• Manage confidential communications with exceptional professionalism and discretion.
• Anticipate executive needs, solve problems proactively, and keep priorities moving forward.
• Serve as a trusted liaison between the CEO and internal and external stakeholders.
• Support board meetings, leadership offsites, and executive events.
• Help oversee the day‑to‑day operations of the growing office, partnering with vendors, facilities, and workplace teams.
• Assist with onboarding logistics, office operations, inventory management, and workplace initiatives as the company scales.
• Build systems and processes that improve efficiency for both the CEO and the broader organization.

Qualifications

• 8+ years of experience supporting a CEO, Founder, or C-level executive in a high-growth environment.
• Proven experience managing extensive domestic and international executive travel.
• Exceptional organizational skills with outstanding attention to detail.
• High emotional intelligence, sound judgment, and absolute discretion.
• Comfortable operating in a fast-paced environment with changing priorities and after‑hours support when needed.
• Experience supporting office operations or workplace initiatives is highly preferred.
• Proficiency with Google Workspace, Microsoft Office, and modern AI productivity tools.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. Please refer to the E‑Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.