Executive Assistant

Valley Bank; Morristown (NJ); On-site; USD 85,000 - 110,000; Full time

Job summary

Valley Bank is seeking an Executive Assistant to provide comprehensive support to multiple executives, handling confidential projects and coordinating written and verbal communications.

The role requires a high school diploma or GED with 8 years of experience supporting executives; associates are preferred. Strong Microsoft Office skills, discretion, and professionalism are essential in a fast‑paced environment.

Qualifications

• Requires High School Diploma or GED; minimum 8 years supporting Executives.
• Associates degree preferred. Excellent MS Office proficiency required.
• Discretion and confidentiality are essential; ability to manage multiple priorities for senior leaders.

Responsibilities

• Manage correspondence and prepare meeting materials for key internal and external meetings.
• Prepare documents, spreadsheets, slide presentations, agendas, financial reports, and other documents.
• Regularly communicate with executives, internal partners and external parties to ensure preparedness for meetings and events.
• Handle sensitive matters with confidentiality and integrity. Organize confidential data.
• Prepare expense reports, process invoices and monitor budgets for areas supported.
• Perform general office duties and assist with daily operations.

Skills

Organizational skills

Time management

Professional communication

Discretion and confidentiality

Interpersonal skills

Independent judgement

Project management

Attention to detail

Problem solving

Education

High School Diploma or GED

Associate's degree (preferred)

Tools

PowerPoint

Word

Excel

Outlook

Teams

Job description

At Valley Bank, we believe in people's growth potential. We invest in it. We protect it. We focus it. For nearly 100 years, we've been the Bank that clients from every industry turn to for our expertise, strategies, and advice--building the kind of trust that can fuel every goal. We are the leading relationship bank built for growth--with over $60 billion in assets, 3,800 experts, and more than 200 consumer branches and commercial banking offices in communities across the US.

At Valley, we're all driven by an ambition that goes deeper than just having a job. That's why when you work for us, we make it our goal to help you focus on what drives you--working to turn your passions and strengths into assets you can use to propel your ambitions and build the professional legacy you want. Because when we say we're a relationship bank built for growth, that's not just reserved for our clients--that includes all our associates as well.

The Executive Assistant provides comprehensive support to multiple executives, handling projects and/or processes requiring the highest level of discretion and judgement.

Responsibilities Include But Are Not Limited To

• Manage correspondence and prepare meeting materials for key internal and external meetings.
• Prepare documents, spreadsheets, slide presentations, agendas, financial reports, special projects, and other documents in support of objectives for the organization.
• Regularly communicate with executives, internal partners and external parties on requests and ensure they are prepared for meetings and events.
• Handle sensitive matters with a high level of confidentiality and discretion. Organize and maintain confidential data and information with the utmost integrity.
• Prepare expense reports, process invoices and monitor budgets for areas supported.
• Perform general office duties such as ordering supplies, maintaining records management system and assisting with daily operations.

Required Skills

• Ability to work fast and accurately under pressure, always maintaining professional disposition.
• Impeccable organizational and time management skills with the ability to adapt when needed and juggle multiple priorities effectively.
• High proficiency in Microsoft Office Suite including PowerPoint, Word, Excel, Outlook, and Teams.
• A proactive and solution-oriented mindset, anticipating needs and taking initiative.
• High level of interpersonal skills and professionalism to be able to interact with all levels of executives, both internally and externally, as well as Board members.
• Ability to perform administrative duties using independent judgment and personal initiative and resourcefulness.
• Strong project management skills.
• Excellent communication skills (both verbal and written).
• High level of integrity and the ability to maintain confidentiality with sensitive information.
• Excellent phone and customer service skills.

Required Experience

• High School Diploma or GED equivalent. A minimum of 8 years supporting Executives.

Preferred Experience

• Associate's degree in office management or related field.