Executive Assistant

NYC Citywide Administrative Services; Missouri; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly motivated Executive Assistant to support the Deputy Commissioner of Administration. This role involves coordinating meetings, managing communication, and assisting with hiring processes to ensure smooth operations. The ideal candidate will have a strong desire to work with diverse groups, excellent communication skills, and the ability to maintain confidentiality. Join a team committed to providing impactful support and quality service to the city government, making a difference in the lives of New Yorkers.

Benefits

Public Service Loan Forgiveness

Diverse Work Environment

Career Development Opportunities

Qualifications

• Experience in community work or community-centered activities.
• Ability to handle sensitive situations with confidentiality.

Responsibilities

• Coordinate calendar meetings and organize meetings with stakeholders.
• Assist with hiring processes and onboarding of new staff.

Skills

Communication Skills

Attention to Detail

Confidentiality

Organizational Skills

Education

Baccalaureate Degree

High School Graduation

Job description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including

• Recruiting, hiring, and training City employees.
• Managing 55 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.
  
  

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

DCAS is seeking a highly motivated and experienced professional to serve as the Executive Assistant to the Deputy Commissioner of Administration. Reporting directly to the Deputy Commissioner, the Executive Assistant plays a pivotal role in providing day to day administrative support.

Administration offers support services to all Lines of Service through the tasks performed by several key units:

• Agency Support Services: Manages agency-wide programs such as PrintSmart.
• CityStore: Operates the City’s centralized retail and gift store, offering collectibles and official publications.
• Human Resources: Handles personnel actions, career counseling, payroll and timekeeping.
• Transportation Services: Manages a fleet of over 200 vehicles and supports City Hall automotive needs.
  
  

Duties will include, but not be limited to, the following:

• Coordination of calendar meetings for the Deputy Commissioner and organization of meetings with internal and external stakeholders.
• Coordination of professional development workshops for the staff. Includes reaching out to facilitators to schedule, coordinate calendar and book appropriate meeting space.
• Preparing written communications, such as memos, letters, PowerPoint presentations, reports, and instructional documents, as needed.
• Assisting with the hiring process for Administration staff (e.g., vetting resumes, drafting interview questions, scheduling and/or participating in interviews).
• Responsible for the onboarding process of Administration new hires including coordinating their IT equipment, software, desk readiness and welcome package materials.
• Serving as the IT liaison for Administration (e.g., securing laptops, iPads, cell phones, VPN access, data subscriptions, and approval on IT related purchases).
• Assist the Administration senior team, under the supervision of the Deputy Commissioner, on selected projects that are administrative in nature.
  
  

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
  
  

Preferred Skills

• Strong desire to work with diverse groups of people. - Excellent and effective communication skills (written and oral). - Able to handle sensitive situations and maintain a high degree of confidentiality. - Able to adhere to deadlines. - Must possess strong attention to details.
  
  

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.