Executive Assistant

ioccompany; Mission (TX); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Competitive salary based on experience

Opportunities for professional growth

Medical, Dental and Vision

401k contributions after 12 months of…

Job summary

IOC Company LLC is seeking a seasoned Administrative Assistant to provide high-level support to the CEO in a fast-paced Texas-based office. You will manage calendars, coordinate travel, draft communications, and handle confidential information with discretion.

The role requires bilingual English/Spanish, excellent communication and organizational skills, proficiency with Microsoft Office and Outlook, plus bookkeeping experience. Equal opportunity employer.

Qualifications

• Bachelor’s Degree or, at least ten (10) years of work experience in a professional work setting required
• English & Spanish (written & spoken) is a requirement
• Excellent Communicator verbally and in writing
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar
• Computer literacy with the ability to learn new software programs quickly
• Exceptional attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively
• Strong problem-solving skills and ability to work independently
• Bookkeeping experience
• Familiarity with DocuSign and QuickBooks is a plus

Responsibilities

• Provide high-level administrative support to the CEO
• Manage and maintain the CEO's calendar, including scheduling meetings and appointments
• Coordinate travel arrangements and itineraries for the CEO
• Prepare and edit correspondence, communications, presentations, and other documents
• Handle confidential information with discretion and maintain strict confidentiality
• Conduct research and prepare reports or presentations as needed
• Assist in organizing and coordinating company events or meetings
• Manage and prioritize incoming emails, phone calls, and other inquiries for the CEO
• Perform general office duties such as filing, photocopying, and ordering supplies

Skills

Communication

Organization

Bilingual

Attention to detail

Multitasking

Problem solving

Independence

Bookkeeping

Time management

Education

Bachelor’s Degree

Tools

Microsoft Office

Outlook Calendar

DocuSign

QuickBooks

Job description

Qualifications

• Bachelor’s Degree required or, at least ten (10) years of work experience in a professional work setting required
• English & Spanish (written & spoken) is a requirement
• Excellent Communicator verbally and in writing
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar
• Computer literacy with the ability to learn new software programs quickly
• Exceptional attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively
• Strong problem-solving skills and ability to work independently
• Bookkeeping experience
• Familiarity with DocuSign and QuickBooks is a plus

Benefits

• Competitive salary based on experience
• Opportunities for professional growth and development
• Medical, Dental and Vision
• 401k contributions after 12 months of service

Responsibilities

• Provide high-level administrative support to the CEO
• Manage and maintain the CEO's calendar, including scheduling meetings and appointments
• Coordinate travel arrangements and itineraries for the CEO
• Prepare and edit correspondence, communications, presentations, and other documents
• Handle confidential information with discretion and maintain strict confidentiality
• Conduct research and prepare reports or presentations as needed
• Assist in organizing and coordinating company events or meetings
• Manage and prioritize incoming emails, phone calls, and other inquiries for the CEO
• Perform general office duties such as filing, photocopying, and ordering supplies

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Must have three valid references from prior employers.

About IOC Company LLC:

We have a total dedication to safety, quality and productivity, which has led to our company's success. IOC Company, L.L.C. was founded in 2005 and is a family-owned Limited Liability Company located in South Texas. We are a heavy civil contractor who has performed in various markets. We are best known for transportation infrastructure projects. IOC Company, L.L.C. also produces sand, gravel, flex base (caliche) and other construction materials. We have built our reputation on our core values; PEOPLE, EXCELLENCE, PASSIONATE, INTEGRITY, OWNERSHIP.

IOC Company LLC. Is an Equal Opportunity Employer and a Drug Free Workplace.