Executive Assistant

IOC Company LLC; Mission (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401k contributions after 12 months

Opportunities for professional growth

Job summary

IOC Company LLC in Mission, TX seeks an experienced executive assistant to provide high-level administrative support to the CEO. You will manage the CEO's calendar, coordinate travel, prepare and edit documents, and handle confidential information with discretion.

Responsibilities include research, reporting, organizing events, and managing emails and calls to ensure smooth office operations. The ideal candidate has a degree or 10 years of experience, fluent English and Spanish, and strong

Qualifications

• Bachelor’s Degree required or, at least ten (10) years of work experience in a professional work setting required
• English & Spanish (written & spoken) is a requirement
• Excellent Communicator verbally and in writing
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar
• Computer literacy with the ability to learn new software programs quickly
• Exceptional attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively
• Strong problem-solving skills and ability to work independently
• Familiarity with DocuSign and QuickBooks is a plus

Responsibilities

• Provide high-level administrative support to the CEO
• Manage and maintain the CEO's calendar, including scheduling meetings and appointments
• Coordinate travel arrangements and itineraries for the CEO
• Prepare and edit correspondence, communications, presentations, and other documents
• Handle confidential information with discretion and maintain strict confidentiality
• Conduct research and prepare reports or presentations as needed
• Assist in organizing and coordinating company events or meetings
• Manage and prioritize incoming emails, phone calls, and other inquiries for the CEO
• Perform general office duties such as filing, photocopying, and ordering supplies

Skills

Communication skills

Verbal communication

Written communication

Organizational skills

Time management

Multitasking

Problem solving

Independence

Attention to detail

MS Office

DocuSign

QuickBooks

Education

Bachelor’s Degree

Tools

Microsoft Office

Outlook Calendar

DocuSign

QuickBooks

Job description

• Bachelor’s Degree required or, at least ten (10) years of work experience in a professional work setting required
• English & Spanish (written & spoken) is a requirement
• Excellent Communicator verbally and in writing
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar
• Computer literacy with the ability to learn new software programs quickly
• Exceptional attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively
• Strong problem-solving skills and ability to work independently
• Familiarity with DocuSign and QuickBooks is a plus
• Competitive salary based on experience
• Opportunities for professional growth and development
• Medical, Dental and Vision
• 401k contributions after 12 months of service

Qualifications

• Bachelor’s Degree required or, at least ten (10) years of work experience in a professional work setting required

Benefits

• Competitive salary based on experience

• Opportunities for professional growth and development

• Medical, Dental and Vision

• 401k contributions after 12 months of service

Responsibilities

• Provide high-level administrative support to the CEO

• Manage and maintain the CEO's calendar, including scheduling meetings and appointments

• Coordinate travel arrangements and itineraries for the CEO

• Prepare and edit correspondence, communications, presentations, and other documents

• Handle confidential information with discretion and maintain strict confidentiality

• Conduct research and prepare reports or presentations as needed

• Assist in organizing and coordinating company events or meetings

• Manage and prioritize incoming emails, phone calls, and other inquiries for the CEO

• Perform general office duties such as filing, photocopying, and ordering supplies

Must have three valid references from prior employers.

About IOC Company LLC:

We have a total dedication to safety, quality and productivity, which has led to our company's success. IOC Company, L.L.C. was founded in 2005 and is a family-owned Limited Liability Company located in South Texas. We are a heavy civil contractor who has performed in various markets. We are best known for transportation infrastructure projects. IOC Company, L.L.C. also produces sand, gravel, flex base (caliche) and other construction materials. We have built our reputation on our core values; PEOPLE, EXCELLENCE, PASSIONATE, INTEGRITY, OWNERSHIP.

IOC Company, L.L.C. Is an Equal Opportunity Employer and a Drug Free Workplace.