Executive Assistant

IOC Company; Mission (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary based on experience

Opportunities for professional growth

Medical, Dental and Vision

401k contributions after 12 months of

Job summary

IOC Company LLC in Mission, TX is seeking a dedicated executive assistant to provide high-level administrative support to the Chief Executive Officer. You will manage the CEO's calendar, coordinate travel, prepare communications and presentations, and help maintain efficient operations.

The role requires bilingual English/Spanish, strong communication, organization and discretion. Candidates should have a Bachelor’s degree or substantial experience, proficiency with Microsoft Office, and

Qualifications

• Must have three valid references from prior employers.
• Proven ability to manage CEO calendars and travel coordination.
• Strong written and verbal communication in English and Spanish.

Responsibilities

• Provide high-level administrative support to the CEO.
• Manage and maintain the CEO's calendar and scheduling.
• Coordinate travel arrangements and itineraries for the CEO.
• Prepare and edit correspondence, presentations, and documents.
• Handle confidential information with discretion.
• Conduct research and prepare reports or presentations as needed.
• Assist in organizing company events or meetings.
• Manage incoming emails, calls, and inquiries for the CEO.
• Perform general office duties such as filing and supplies.

Skills

Bilingual English/Spanish

Communication skills

Organizational skills

Multitasking

Problem solving

Attention to detail

Independent work

Bookkeeping

Computer literacy / learn new software

Education

Bachelor’s degree or 10+ years experience

Tools

Microsoft Office

Outlook Calendar

DocuSign

QuickBooks

Job description

Qualifications

• Bachelor’s Degree required or, at least ten (10) years of work experience in a professional work setting required
• English & Spanish (written & spoken) is a requirement
• Excellent Communicator verbally and in writing
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar
• Computer literacy with the ability to learn new software programs quickly
• Exceptional attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively
• Strong problem-solving skills and ability to work independently
• Bookkeeping experience
• Familiarity with DocuSign and QuickBooks is a plus

Benefits

• Competitive salary based on experience
• Opportunities for professional growth and development
• Medical, Dental and Vision
• 401k contributions after 12 months of service

Responsibilities

• Provide high-level administrative support to the CEO
• Manage and maintain the CEO's calendar, including scheduling meetings and appointments
• Coordinate travel arrangements and itineraries for the CEO
• Prepare and edit correspondence, communications, presentations, and other documents
• Handle confidential information with discretion and maintain strict confidentiality
• Conduct research and prepare reports or presentations as needed
• Assist in organizing and coordinating company events or meetings
• Manage and prioritize incoming emails, phone calls, and other inquiries for the CEO
• Perform general office duties such as filing, photocopying, and ordering supplies

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

** Must have three valid references from prior employers.

About IOC Company LLC:

We have a total dedication to safety, quality and productivity, which has led to our company's success. IOC Company, L.L.C. was founded in 2005 and is a family-owned Limited Liability Company located in South Texas. We are a heavy civil contractor who has performed in various markets. We are best known for transportation infrastructure projects. IOC Company, L.L.C. also produces sand, gravel, flex base (caliche) and other construction materials. We have built our reputation on our core values; PEOPLE, EXCELLENCE, PASSIONATE, INTEGRITY, OWNERSHIP.

IOC Company LLC. Is an Equal Opportunity Employer and a Drug Free Workplace.