Executive Assistant

Complete Care Management LLC; Milwaukee (WI); On-site; USD 60,000 - 85,000; Full time

Job summary

Complete Care Management is seeking a highly organized Executive Assistant to support the Senior Vice President of Operations for the Wisconsin region. The role requires managing schedules, coordinating communications, and maintaining operational tracking across multiple facilities.

Ideal candidates have experience in admin roles, strong organizational and communication skills, proficiency in Excel/Outlook/Word, and willingness to travel within Wisconsin.

Qualifications

• Experience in administrative or executive support role.
• Strong organizational, time management, and communication skills.
• Comfortable with spreadsheets, reports, and tracking information.
• Professional, approachable, and able to communicate with leadership.

Responsibilities

• Provide administrative support to SVP of Operations.
• Coordinate schedules, meetings, and follow-ups.
• Prepare Excel reports and operational tracking documents.
• Collect, organize, and present data from facilities.
• Communicate with regional leadership and facility administrators.
• Track projects and deadlines.
• Assist with presentations and correspondence.
• Travel to Wisconsin facilities as needed.
• Maintain confidentiality and professionalism.

Skills

Organizational skills

Time management

Communication

Multitasking

Independent worker

Professionalism

Tools

Excel

Outlook

Word

Job description

Executive Assistant to the Senior Vice President of Operations

Complete Care Management | Wisconsin Region

Complete Care Management is seeking a highly organized, detail-oriented Executive Assistant to support our Senior Vice President of Operations overseeing our Wisconsin region.

This position is ideal for someone who thrives in a fast-paced environment, communicates effectively, and enjoys keeping people, projects, and priorities organized. We are looking for a dependable, proactive individual with strong administrative skills who can help support daily operations across multiple skilled nursing facilities.

Key Responsibilities

• Provide administrative and organizational support to the Senior Vice President of Operations.

• Coordinate schedules, meetings, communications, and follow-up items.

• Prepare and maintain Excel spreadsheets, reports, and operational tracking documents.

• Assist with collecting, organizing, and presenting data from multiple facilities.

• Communicate with regional leadership, facility administrators, and department heads to ensure timely follow-up.

• Track projects, deadlines, and outstanding action items.

• Assist with presentations, correspondence, and other administrative tasks.

• Visit facilities throughout the Wisconsin region as needed to support operational initiatives.

• Maintain confidentiality and professionalism when handling sensitive information.

Qualifications

• Previous experience in an administrative, executive support, or office coordination role preferred.

• Strong organizational, time management, and communication skills are essential.

• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.

• Comfortable working with spreadsheets, reports, and tracking information.

• Ability to manage multiple priorities while maintaining attention to detail.

• Strong follow-through and ability to work independently.

• Professional, approachable, and comfortable communicating with various levels of leadership.

• Healthcare or skilled nursing facility experience is a plus, but not required.

• Willingness to travel to Wisconsin facilities as needed.

What We're Looking For

The ideal candidate is someone who is organized, resourceful, dependable, and an excellent communicator. You don't need an extensive executive-level background to succeed in this role. We value someone who takes initiative, stays on top of details, follows through on tasks, and can help keep a busy regional operations team running smoothly.

Join Complete Care Management and play an important role in supporting our Wisconsin leadership team and the facilities we serve.

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