Executive Assistant

Complete Care; Milwaukee (WI); On-site; USD 50,000 - 75,000; Full time

Job summary

Complete Care Management in Wisconsin is seeking an Executive Assistant to support the Senior Vice President of Operations across the Wisconsin region. The role requires keen organization, communication, and the ability to manage multiple priorities in a fast-paced healthcare environment.

You will coordinate schedules, prepare reports in Excel, track projects, and assist with presentations while maintaining confidentiality and professionalism. Travel to Wisconsin facilities will be required.

Qualifications

• Experience in an administrative, executive support, or office coordination role preferred.
• Strong organizational, time management, and communication skills are essential.
• Proficiency with Microsoft Office applications and data presentation.
• Comfortable handling multiple priorities with attention to detail.
• Ability to work independently and maintain confidentiality.
• Willingness to travel to Wisconsin facilities as needed.

Responsibilities

• Provide administrative and organizational support to the Senior Vice President of Operations.
• Coordinate schedules, meetings, communications, and follow-up items.
• Prepare and maintain Excel spreadsheets, reports, and operational tracking documents.
• Assist with collecting, organizing, and presenting data from multiple facilities.
• Communicate with regional leadership, facility administrators, and department heads to ensure timely follow-up.
• Track projects, deadlines, and outstanding action items.
• Assist with presentations, correspondence, and other administrative tasks.
• Visit facilities throughout the Wisconsin region as needed to support operational initiatives.
• Maintain confidentiality and professionalism when handling sensitive information.

Skills

Organizational skills

Time management

Communication skills

Microsoft Excel

Microsoft Outlook

Microsoft Word

Detail-oriented

Independent work

Tools

Excel

Outlook

Word

Job description

Executive Assistant to the Senior Vice President of Operations

Complete Care Management | Wisconsin Region

Complete Care Management is seeking a highly organized, detail-oriented Executive Assistant to support our Senior Vice President of Operations overseeing our Wisconsin region.

This position is ideal for someone who thrives in a fast-paced environment, communicates effectively, and enjoys keeping people, projects, and priorities organized. We are looking for a dependable, proactive individual with strong administrative skills who can help support daily operations across multiple skilled nursing facilities.

Key Responsibilities

• Provide administrative and organizational support to the Senior Vice President of Operations.
• Coordinate schedules, meetings, communications, and follow-up items.
• Prepare and maintain Excel spreadsheets, reports, and operational tracking documents.
• Assist with collecting, organizing, and presenting data from multiple facilities.
• Communicate with regional leadership, facility administrators, and department heads to ensure timely follow-up.
• Track projects, deadlines, and outstanding action items.
• Assist with presentations, correspondence, and other administrative tasks.
• Visit facilities throughout the Wisconsin region as needed to support operational initiatives.
• Maintain confidentiality and professionalism when handling sensitive information.

Qualifications

• Previous experience in an administrative, executive support, or office coordination role preferred.
• Strong organizational, time management, and communication skills are essential.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Comfortable working with spreadsheets, reports, and tracking information.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong follow-through and ability to work independently.
• Professional, approachable, and comfortable communicating with various levels of leadership.
• Healthcare or skilled nursing facility experience is a plus, but not required.
• Willingness to travel to Wisconsin facilities as needed.

What We're Looking For

The ideal candidate is someone who is organized, resourceful, dependable, and an excellent communicator. You don't need an extensive executive-level background to succeed in this role. We value someone who takes initiative, stays on top of details, follows through on tasks, and can help keep a busy regional operations team running smoothly.

Join Complete Care Management

and play an important role in supporting our Wisconsin leadership team and the facilities we serve.