Executive Assistant

GEM Personnel Services LLC; Midland (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

GEM Personnel Services LLC seeks an experienced executive assistant to support the owners by managing calendars, emails, and day-to-day administrative tasks for two companies. The role requires prioritizing meetings, coordinating with clients, and preparing materials for engagements across construction and real estate activities.

The ideal candidate is highly organized, detail-oriented, and capable of juggling multiple priorities with excellent written and verbal communication skills.

Qualifications

• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.

Responsibilities

• Build and maintain a daily schedule that consolidates everything happening across both companies — closings, site visits, client calls, internal meetings, vendor calls
• Track every active deal from contract to close, keep on top of key dates (option periods, inspections, financing deadlines, closing dates)
• Serve as the primary filter between the owners and outside parties — title companies, clients, employees, vendors
• Coordinate and prep for meetings as they come up, including scheduling, agendas, and follow-ups, across both businesses.
• Manage communications, correspondence, and any other administrative needs the owners have day to day.

Skills

Multitasking

Administrative coordination

Logistics

Communication skills

Job description

The ideal candidate will provide top-level assistance to company owners. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, construction as well as real estate knowledge is ideal as the role requires organizing and prioritizing needed meetings.

Responsibilities

• Build and maintain a daily schedule that consolidates everything happening across both companies — closings, site visits, client calls, internal meetings, vendor calls
• Track every active deal from contract to close, keep on top of key dates (option periods, inspections, financing deadlines, closing dates)
• Serve as the primary filter between the owners and outside parties — title companies, clients, employees, vendors
• Coordinate and prep for meetings as they come up, including scheduling, agendas, and follow-ups, across both businesses.
• Manage communications, correspondence, and any other administrative needs the owners have day to day.

Qualifications

• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills