Executive Assistant

EfficientAide; Miami, Fort Lauderdale (FL, FL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Performance bonus

Medical insurance reimbursement

PTO

Sick days

Free catered lunch

Free parking

Onboarding & coaching program

Job summary

EfficientAide client in Fort Lauderdale is seeking an exceptional Executive Assistant to support two Managing Partners. You will own calendars, coordinate priorities, drive follow-through, and handle the details that allow leadership to focus on the business.

The role goes beyond traditional admin support and requires someone who has done this work before, bringing structure and initiative. Ideal candidates have 5+ years of EA experience, are fully bilingual in English and Spanish, and possess

Qualifications

• 5+ years as an Executive Assistant supporting executives, business owners, or senior leadership.
• Fully bilingual in English and Spanish, written and verbal.
• Written communication that is short and structured.
• Exceptional organizational skills and attention to detail.
• High level of discretion with sensitive business and personal information.
• Proven ability to prioritize in a fast-paced environment with competing demands.
• Proficiency with Microsoft Office and Google Workspace.
• Available full time, in office, in Fort Lauderdale.

Responsibilities

• Executive Support: Own and manage complex, frequently shifting calendars for both Managing Partners; Coordinate meetings, travel, and detailed itineraries; Prepare agendas, briefing notes, and supporting materials ahead of meetings; Track action items and follow up until they are closed; Organize email, documents, and communications; Draft correspondence and presentations; Gatekeep time and priorities.
• Project Coordination: Support special projects across real estate, construction, and hospitality; Coordinate with internal teams to keep deadlines on track; Gather information and prepare concise reports for executive review; Maintain visibility into key initiatives and deliverables; Follow up with vendors, consultants, and business partners.
• Personal Assistance: Coordinate personal travel arrangements and appointments; Handle occasional items that create time and efficiency for the Managing Partners.
• Office Support: Support office operations and day-to-day administrative needs; Coordinate visitors and meetings; Help maintain an organized, professional office environment.

Skills

Calendar management

Bilingual English & Spanish

Executive support

Organizational skills

Time management

Tools

Microsoft Office

Google Workspace

Job description

*Please note that this job is not for EfficientAide. It's for our client who is based in Fort Lauderdale, FL. This is a full-time, in-person role.

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Employment Type: Full Time

Compensation: $70,000 to $80,000 base + performance bonus + benefits

About the Opportunity

Our client is a vertically integrated real estate development, construction, and hospitality company headquartered in Fort Lauderdale.

They develop and build residential communities throughout Florida and self-perform their construction, which gives them direct control over quality, cost, and schedule. They also own a fast growing hospitality brand with multiple locations across South Florida and new markets opening.

They are entrepreneurial, fast moving, and highly focused on execution. Their team believes in accountability, reliability, and doing what they say they will do.

The company name is shared with candidates who advance through our screening process.

Position Overview

Our client is seeking an exceptional Executive Assistant to support their two Managing Partners.

You will create leverage for them by owning their calendars, coordinating priorities, driving follow through, and handling the details that allow them to stay focused on leading the business. This position goes well beyond traditional administrative support. Our client is looking for someone who has done this work before, knows what good looks like, and brings structure with them rather than waiting to be handed it.

Responsibilities

Executive Support

• Own and manage complex, frequently shifting calendars for both Managing Partners
• Coordinate meetings, travel, and detailed itineraries
• Prepare agendas, briefing notes, and supporting materials ahead of meetings
• Track action items and follow up until they are closed
• Organize email, documents, and communications
• Draft correspondence and presentations
• Serve as a thoughtful gatekeeper for time and priorities

Project Coordination

• Support special projects across real estate, construction, and hospitality
• Coordinate with internal teams to keep deadlines on track
• Gather information and prepare concise reports for executive review
• Maintain visibility into key initiatives and deliverables
• Follow up with vendors, consultants, and business partners

Personal Assistance

• Coordinate personal travel arrangements and appointments
• Handle occasional items that create time and efficiency for the Managing Partners

Office Support

• Support office operations and day-to-day administrative needs
• Coordinate visitors and meetings
• Help maintain an organized, professional office environment

Qualifications

• 5+ years as an Executive Assistant supporting executives, business owners, or senior leadership
• Fully bilingual in English and Spanish, written and verbal
• Written communication that is short and structured
• Exceptional organizational skills and attention to detail
• High level of discretion with sensitive business and personal information
• Proven ability to prioritize in a fast-paced environment with competing demands
• Strong problem-solving skills and sound judgment
• Proficiency with Microsoft Office and Google Workspace
• Available full time, in office, in Fort Lauderdale

Characteristics We Value

• Reliable and dependable, without exception
• Highly organized and calm under pressure
• Anticipates needs before being asked
• Resourceful and solutions-oriented, arrives with options rather than problems
• Professional and trustworthy
• Strong sense of urgency
• Comfortable managing multiple priorities at once

Core Values

• Take Pride in Your Work. Mediocrity should bother you. The instinct to fix or improve something without being told is what sets this team apart.
• No Drama, Just Solutions. Clear, direct, respectful communication. Awareness of tone, timing, and impact. Best idea wins, no matter who it comes from.
• Be a Professional. Show up early and prepared, even through adversity. Own your mistakes. Do what you say you will do.
• Ignite. Take charge, light the fire, get it done. Remove roadblocks by getting the right people talking to each other.
• Build Together. One team, one goal. Lend a hand regardless of position or whose scope it technically is. "That is not my job" is not in the vocabulary here.

This May Not Be the Right Fit If

• You are looking for a stepping stone
• You prefer to wait for direction rather than act within clear authority
• You write in long paragraphs when a few lines would do the job better
• $70,000 to $80,000 base salary, based on experience
• Performance-based bonus
• Medical insurance reimbursement
• PTO, Sick Days
• Free catered lunch provided every day
• Free parking
• A dedicated 30-day onboarding and training program with a professional executive assistant coach